- Johannesburg CBD
- Salary: Market Related
- Job Type: Permanent
- Sectors: Insurance
- Reference: RM-594
Vacancy Details
Employer: Rand Mutual Admin Services
As a Team Assistant, you will be working closely with the COO for Group Operations as well as the Head of Quality Assurance. You will be supporting them with all related administrative functions for effective and efficient service delivery.
Description:
THE JOB AT A GLANCE
As a Team Assistant, you will be working closely with the COO for Group Operations as well as the Head of Quality Assurance. You will be supporting them with all related administrative functions for effective and efficient service delivery.
WHAT WILL YOU DO?
Provide general secretarial support to the assigned Heads
- Arranging meetings and managing the diaries of the assigned COO and HOD
- Compiling of monthly reports for circulation per agreed timelines
- Arranging and coordinating departmental meetings as and when necessary
- Typing of reports, letters, presentations, circulars and general correspondence
- Handling and managing departmental queries
Travel Arrangements
- Responsible for the end-to-end travel arrangements for the assigned Heads and the departments
- Processing all financial/budget requests for sign-off
- Minute taking
- Drafting agendas for the periodic meetings as required
- Circulation of accurate and quality minutes for the meetings within the agreed timelines
General Administrative Duties
- Follow up on deadlines to subordinates by means of electronic task requests
- Diarize committee circulars and deadlines
- Assist with budget control
- Manage the departmental documents on SharePoint through editing, version control and publishing
- Upload month end reports on SharePoint
- Booking meeting rooms as requested
- Stationery orders
- Responsible for Invoices and Opex management
- Assist with basic administration duties and project coordination support (logistics for projects)
- Assist with event management
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Closing date: 15th September 2024
Our Commitment to transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
Requirements:
WHAT YOU'LL BRING TO THE TABLE?
- Grade 12 (Required)
- Diploma in Office Administration/Secretarial or Project management (Added advantage)
- At least 2 - 3 years’ experience in being a personal/team assistant, project coordination/event coordination
- Experience in Invoice and Opex management
- Managing work (includes time management)
- Experience in event management
- Ability to work under pressure
- Attention to detail and accuracy
- Verbal and communication skills
- Professional personal presentation
- Customer service orientation
- Information and diary management
- Organising and planning
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About Rand Mutual Admin Services
Established in 1894, RMA has more than 120 years’ experience in administering claims for occupational injuries and diseases according to the Compensation for Occupational Injuries and Diseases Act (COIDA). RMA is passionate about caring for the lives of its claimants and their families. It embodies its slogan of Caring, Compassionate Compensation at every level of the organisation, from its empathetic staff to embracing good corporate citizenship. RMA’s value lies not only in its compassionate approach, but in the excellent systems and processes it has in place to ensure timeous and efficient payment of valid claims. RMA has the licence to administer COID claims for both Class IV (Mining) and Class XIII (Iron, steel, artificial limbs, galvanising, garage, metals and related industries).
RMA’s high level of service and quick claims processing turnaround time is underpinned by a market-leading integrated claims management IT system that allows for paperless adjudication of claims, placing it as the market leader in the workmen's compensation industry.
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