- Johannesburg CBD
- Salary: Market Related
- Job Type: Permanent
- Sectors: Insurance
- Reference: RM-593
Vacancy Details
Employer: Rand Mutual Admin Services
As a Team Assistant, you will be working closely with the HOD for Prevention as well as the Prevention Manager and supporting the Prevention department with all related administrative functions for effective and efficient programme and service delivery.
Description:
THE JOB AT A GLANCE
As a Team Assistant, you will be working closely with the HOD for Prevention as well as the Prevention Manager and supporting the Prevention department with all related administrative functions for effective and efficient programme and service delivery.
WHAT WILL YOU DO?
Provide general secretarial support to the assigned to the Prevention Department
- Arrange meetings and managing the diaries of the Prevention Department
- Compiling of monthly reports for circulation per agreed timelines
- Arranging and coordinating departmental meetings and catering as and when necessary
- Typing of reports, letters, presentations, circulars and general correspondence
- Handling and managing departmental queries
Travel Arrangements
- Responsible for the end-to-end travel arrangements for the Prevention Department
Financial Duties
- Assist with budget control
- Processing all invoice/financial/budget requests for sign off
- Organisation and payment for external service providers
General Administrative Duties
- Minute taking
- Drafting agendas for all meetings as required
- Circulation of accurate and quality minutes for the meetings within the agreed timelines
- Follow up on deadlines
- Diarise committee circulars and deadlines
- Manage the departmental documents on SharePoint through editing, version control and publishing
- Upload month end reports on SharePoint
- Booking meetings rooms as requested
- Stationery orders
Stakeholder & Project Duties
- Assist with the logistics for stakeholder training and projects that includes venue and courier bookings
- Organising and distribution of collateral to stakeholders
- Assist with basic administration for project coordination
- Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Closing date: 8th September 2024
Our Commitment to transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
Requirements:
WHAT YOU'LL BRING TO THE TABLE?
- Grade 12 qualification/Matric Certificate (Required)
- Diploma in Office Administration/Secretarial or Project management (Added advantage)
- At least 1 - 2 years' experience in project coordination/event coordination
- Experience in Invoice and Opex management
- Managing work (includes time management)
- Experience in event management
- Ability to work under pressure
- Attention to detail and accuracy
- Verbal and communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning
- Stakeholder liaising
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About Rand Mutual Admin Services
Established in 1894, RMA has more than 120 years’ experience in administering claims for occupational injuries and diseases according to the Compensation for Occupational Injuries and Diseases Act (COIDA). RMA is passionate about caring for the lives of its claimants and their families. It embodies its slogan of Caring, Compassionate Compensation at every level of the organisation, from its empathetic staff to embracing good corporate citizenship. RMA’s value lies not only in its compassionate approach, but in the excellent systems and processes it has in place to ensure timeous and efficient payment of valid claims. RMA has the licence to administer COID claims for both Class IV (Mining) and Class XIII (Iron, steel, artificial limbs, galvanising, garage, metals and related industries).
RMA’s high level of service and quick claims processing turnaround time is underpinned by a market-leading integrated claims management IT system that allows for paperless adjudication of claims, placing it as the market leader in the workmen's compensation industry.
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