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Procurement Administrator

Durban
Salary: Market Related
Job Type: Permanent
Sectors: Manufacturing
Reference: CPT000320/NDB

Apply before May 15 2025 | 21 Days left

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Vacancy Details

Employer: West Coast Personnel

Job OverviewA growing manufacturing/distribution company is seeking a detail-oriented Procurement Administrator to take full ownership of procurement functions, inventory control, and supplier management. The successful candidate will play a vital role in streamlining procurement processes, optimizing stock levels, and ensuring the timely acquisition of quality goods at competitive prices.

Key Responsibilities

Supplier Sourcing & Management

Identify, evaluate, and engage suppliers and vendors for consumables.
Negotiate prices, contracts, and payment terms.
Monitor supplier performance and resolve disputes.
Stay current on competitor pricing and market trends.
Source alternative products and suppliers as needed.

Purchasing & Orders

Place and manage purchase orders based on forecasts and inventory levels.
Track and follow up on orders to ensure timely delivery.
Match purchase orders with delivery notes, GRNs, and invoices.
Submit correct documentation to the creditors department for processing.

Inventory & Stock Control

Collaborate with warehouse and inventory teams to maintain optimal stock levels.
Monitor stock rotation and ensure compliance with storage and safety standards.

Forecasting & Planning

Work closely with production and operations teams to forecast demand.
Plan supply schedules to avoid stockouts or overstocking.

Reporting & Documentation

Maintain accurate procurement records and supplier communication logs.
Generate regular procurement, inventory, and supplier performance reports.

Interdepartmental Coordination

Liaise with logistics, quality control, and production teams to ensure smooth operations.
Troubleshoot supply chain issues and support process improvements.

Cost Control

Monitor procurement spend and identify cost-saving opportunities.
Conduct market research for informed buying decisions.

Supplier & Product Evaluation

Assess suppliers for reliability, quality, cost, and delivery consistency.

Skills & Requirements

Grade 12 Certificate (Matric)
Diploma/Degree in Procurement or Supply Chain Management
Driver’s License
3–5 years of experience in procurement, inventory control, or supply chain management
Manufacturing or distribution environment experience preferred
Proficient in ERP systems (Syspro advantageous)
Intermediate to advanced Microsoft Office skills (Excel, Word, Outlook)

Personal Attributes

Excellent negotiation, coordination, and communication skills
Strong attention to detail and ability to meet deadlines
Self-motivated, dependable, and accountable
Professional integrity and emotional maturity
Able to thrive under pressure in a fast-paced environment
Team player with leadership potential

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About West Coast Personnel

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What services do we offer? Successful recruitment and selection processes Personality profiling Professional CV preparation for Jobseekers Verification of qualifications, employment history and all relevant details. Reference checks according to competencies. Suitability for position. West Coast Personnel Permanent Placements Having an impressive database of approved candidates, we search the marketplace to find you the best candidate. Our personalized service means that we actually sit down to find out what precisely you need, and through proven processes, ensure that the right person is chosen for the job. Filling your gaps! West Coast Personnel Temps Our Temps are the perfect staffing solution. Clients hire professional skills per hour and have access to flexible, no-fuss employees at competitive rates; we take care of the complete payroll administration and offer negotiable Temp to Perm Placement fees.