Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following position has become available for an Administrator, for our Commercial Sales Department based in Kempton Park. The purpose of this role is to give maximum support to the National Sales Manager and Regional Sales Managers in their efforts to manage and achieve the Company’s objectives, within the framework of Company Policy as determined from time to time.

RESPONSIBILITIES:

Secretarial Services

• Assists the National Sales Manager & Sales Officer and Regional Sales Managers with their daily tasks by proactively establishing their daily priorities and rendering the necessary support and follow up.


• Types all letters, memos, reports, etc.


• Develops and manages a filing system and files all documents in an orderly manner.


• Collects and checks incoming and distributes outgoing mail.


• Sends e-mails and general Company correspondence.


• Receives and screens all incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.


• Routes all outgoing calls as requested to the desired third party and follows up as necessary.


• Arranges air travel and booking of accommodation as and when required, locally and overseas.


• Monitors movements of designated personnel during periods of absence from the office and ensures that he/she/they may be contacted with the minimum delay when required.

Confidential Communications

• Maintains a high level of responsibility and integrity when dealing with matters of a confidential nature.


• Maintains a watchful eye in the office environment, ensuring that no confidential documents are left unattended.

Reports and Documentation

• Processes and generates accurate reports and other working documents necessary for effective management.


• Assists with the compilation and recording of statistics for reports.


• Identifies and develops effective management systems which will contribute to improved workload and time management.

Conference and Meetings

• Organises conference, meetings and other Company functions i.e. Year End Function as required.


• Takes minutes at meetings and distributes them as required.

Customer Service

• Creates a culture of superior customer service in his/her dealings with internal and external customers.


• Fully co-operates with other departments within the Company in the execution of their duties.

Seed Sales Representatives

• Processes and generates accurate reports and other working documents necessary for effective management.


• Assists with the compilation and recording of statistics for reports.


• Identifies and develops effective management systems which will contribute to improved workload and time management.


• Arranges air travel and booking of accommodation as and when required, locally and overseas

REQUIREMENTS:

Qualification

• Grade 12 National Senior Certificate


• Admin/Business Tertiary Qualification

Experience

• 3+ years previous Experience as a secretary/admin assistant/personal assistant

Other:

• Own reliable transport