Creditors Clerk

Apply before May 09 2025 | 24 Days left

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Vacancy Details

Employer: iStaff (Pty) Ltd

We require a thorough Creditors Clerk who has full cycle creditors experience for a Utilities company in the Northern Suburbs.
    Minimum Requirements
    1. More than 3 years solid creditors experience
    2. Excellent using MS Excel
    3. Experience using MDA or MRI software
    4. Experience from logistics, property or construction industries dealing with high volumes
    5. Strong attention to detail
    6. Proactive and forward-thinking with an enquiring mind
    Duties and Responsibilities:
    1. Invoice processing:
    - Ensure that all invoices are accurate, matching them to purchase orders, delivery receipts, and contracts before processing.
    - Identify and resolve any discrepancies between invoices and supporting documentation (e.g., purchase orders, delivery receipts).
    - Obtaining required signatures on all invoices and payment requisitions
    - Ensure correct supporting documentation is attached to all supplier invoices prior to payment
    - Obtain all required authorisations on invoices and payment requisitions within defined timeframes.

    2. Payment processing:
    - Meet all internal and external payment cycles and cut-off dates by adhering to payment cycle deadlines and cut-off dates.
    - Process payments accurately, ensuring that amounts are correct, and invoices are paid in full or in part as needed.
    - Regularly update aging reports to monitor outstanding payables and ensure that overdue accounts are prioritized for payment
    - Follow established controls and procedures to minimize errors, fraud, or misappropriation of funds.
    - Processing of payments on a daily, weekly and monthly basis.

    3. Vendor Relationship Management
    - Foster strong relationships with vendors by maintaining clear and open communication regarding payments, issues, and inquiries.
    - Handle and resolve vendor disputes or payment issues, ensuring a timely and satisfactory outcome for both parties.

    4. Expense and Account Reconciliation
    - Reconcile accounts payable transactions to ensure accuracy and consistency between internal records and vendor statements.
    - Ensure that all expenses are properly categorized in the company’s financial records and are in line with budget allocations.
    - Investigate and resolve any discrepancies or issues identified during reconciliation, ensuring that all outstanding items are cleared

    5. Record Keeping and Documentation
    - Maintain accurate records of all transactions, including invoices, payment confirmations, and correspondence, ensuring all documents are organized and accessible.
    - Ensure that all records are audit-ready and assist with internal and external audits as necessary

    This is an office based position.

    PLEASE NOTE:  Thank you for your interest in this position, we will review and be in touch if you are suitable. Due to the amount of applications we receive for each position, we are unable to respond to each one individually. Please accept your application as unsuccessful if you had no feedback within 7 days of applying. Your CV will remain on our database and we will be in touch for other suitable positions.
     
    *** In the meantime, please download our EBOOK which will hopefully help you understand our process and how we work.
     
    When applying, ensure your CV is in WORD or PDF format, and not scanned. Scanned CV’s will not be considered.  If you are unable to apply through the link we have provided, please upload your CV to our website http://www.istaffrecruitment.co.za/jobs.
     
    We reserve the right to stop/renew adverts.
    By applying to our adverts, you accept our POPI Act policy, a copy which be found on our website.
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