Sandton Johannesburg. Salary: market related.    This is a very shortened version of the JD.

This Project Manager /Executive Assistant (EA) is an integral member of the search execution team, working closely with the consultants and research team, and acting as project manager to ensure the timely success of each assignment. 

Key Responsibilities

·         The Executive Assistant’s (EA) primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include:

·         In accordance with the Firm’s brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence.

·         Close out completed searches and organize all material associated with the search in accordance with audit requirements.

·         Work closely with client organizations to schedule candidates with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements.

·         Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables;

·         Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.

·         Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, EA mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.