Our client in Epping, Cape Town is looking for an experienced Credit Contoller to join their team. This individual will be responsible for the complete debtors function for the 3 branches in Cape Town - Epping, Wetton and Worcester.

Key Responsibilities

• Responsible for the complete debtors function for the Branch / Branches or areas which have been assigned.
• Reporting directly to the Regional Manager & Branch Manager of the assigned Branch / Branches and the Credit Manager.
• Responsible for monitoring of the credit limits and collection of all outstanding amounts on the assigned debtors books in an efficient and timeous manner to ensure that collections and sales are maximised for a positive financial impact on the Company.

Credit Control:

• Ensure that all accounts are followed-up on a weekly basis to ensure that all accounts due are collected and that system notes are kept up to date.
• Ensure that accounts remain an approved terms.
• Ensure that accounts trade within the approved credit limit.
• Any account that becomes overdue that is below the franchise loss amount must be reported.
• All customers must have a customer class and area code on Syspro.

 Admin:

• Month-end customer statements to be send to all customers by the 2nd day after the end of the calendar month.
• Invoices and required documentation to be sent to customers when requested.
• Review credit limits based on order intake on a regular basis.
• All credit limits to be checked on the Credit Insurer system every 2 months in accordance with Company policy.
• Maintain customer details on Syspro as per credit limit annexures and credit application on a regular basis.
• Ensure that each customer has a file that contains the correct documentation.
• Reconciliation of debtors accounts as required.
• Processing of credit notes within 24hrs of being approved.
• Processing of loyalty customer rebate credits once they have been authorised.
• All credit notes must be processed before month end except for credits required for invoices generated on the last day of the month.
• Releasing of sales orders in accordance with levels of authority.
• Customer refunds to be properly completed and supporting paperwork to be submitted to Cash. Control Dept as per the SOP on the same day as requested by the customer.

 Loyalty Customers:

• Opening of loyalty customer accounts of Syspro.
• Liaise with responsible contact person at Head Office in order for the loyalty cards to be printed and issued.
• Ensure that all outstanding amounts and queries are resolved on the loyalty ageing.
• Review and comments of all loyalty accounts to be discussed twice monthly.

 New Accounts:

• Ensure that the Credit Application is completed in full by the customer and ensure that the correct supporting documents are received.
• Cover to be obtained from credit insurer on the required credit limit and terms as per the credit application.
• Credit insurer annexure to be checked; once cover obtained, account to be loaded on the system.

Bank – Invoice Discounting Accounts:

• Ensure all payments are processed daily against invoices and not left unapplied on the customer account from the ID Bank accounts.
• All month end payments are to be processed.
• Ensure all customer details are correct on Syspro.
• Address all special margin queries urgently.
• Assist with monthly ID Bank audit.

 Adhoc Duties & Other Functions:

• Ensure that credit limits are timeously obtained for new orders received.
•  Advise of accounts that are placed on hold and the reason therefore immediately.
• Processing all payments from bank statements daily.
• Resolved any cashbook queries raised immediately.
• Assist with the admin roles during Branch stock takes.
• Year-end customer statements to be printed and filed in a separate audit file.
• Resolving of auditors queries.
• Ensure that all documentation is provided to auditors on request.
• Petty cash – control and reconciliation.