Building Manager

Strand
Salary: R12 500.00+ Per Month
Job Type: Permanent
Sectors: Property
Reference: SW005467/ML2

Apply before May 01 2025 | 20 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

Half-Day Position - Well established company based in Somerset West has a half-day vacancy for a Building Manager to join their team in Strand.

Requirements:

Valid drivers license and own transport (for emergency response) to make the necessary purchases for the complex
Computer literacy (MS Word, Outlook, Excel)
Good communication skills
Knowledge of Body Corporate rules
Knowledge of basic Health and Safety procedures
Be available for emergencies as required outside working hours
Good management and people skills

Duties will include, but not limited to:

Liaison duties: - Maintain regular contact with Managing agent consultant.
- Maintain liaison between owners and trustees.
- Have knowledge of distinction between owners’ liabilities and body corporate liabilities.
- Provide information to all occupants of interruption of any services e.g. water shutdown, electrical interruption etc.
- Maintain database of regular contacts for routine contractual work for both Trustees and Owners if required.
- Have pre-arranged regular meetings with chairperson of trustees (update/information exchange meetings).
- Assist owners to complete insurance claims and refer them to Managing Agent as needed.
- Inform owners and trustees or Managing Agent in case of an owner in bridge of Conduct or Management rules.
Employee management: - Oversee/supervise ALL employee duties.
- Conduct any performance reviews of staff annually.
- Manages leave requirements for all staff and records thereof.
- Co-ordinate part-time employee requirements and records thereof.
Building maintenance: - Regular inspection of all common areas and document any defects that require trustee intervention.
- Supervise any contractual work on common areas.
- Keep relevant documentation of all contractual work.
- Keep documentation relating to warranties with regards to contractual work with easy accessibility for trustees to inspect if required.
- Arrange, monitor and administrate all regular maintenance activities as well as statutory inspections and checks (e.g. generator service and testing, lift, safety, fire, security systems, etc.)
- Monitor conformance to rules/permissions of renovation work by owners
- Manage diesel fuel levels and delivery for generator.
- Manage inspections and repair services for equipment in common areas.
- Oversee the maintenance of the swimming pool.
- Perform minor maintenance work in common areas such as replacement of light bulbs, sticky door locks, etc.
Safety: - Keep relevant documentation of all transient personnel entering building for contractual work (including those contracted by owners/tenants)
- Ensure contract workers adhere to rules of Body Corporate (working hours, cleaning and removal of any material etc).
- Ensure regular inspection of fire equipment and keep relevant documentation.
- Keep all escape routes clear of any obstruction (inspection regularly)
- In the event of any need to evacuate building… help co-ordinate such process.
- Co-ordinate between security agents and trustees/owners.
- Have access to camera data to confirm any breach of security.
Administration: - Issue weekly summary report to trustees and Managing Agent of key/noteworthy activities.
- Maintain record of owner key remotes.
- Log/synchronise key remotes onto the gate control systems.
- Manage safe keeping of door keys for each unit and keys for operational building and rooms.
- Manage petty cash account for daily building operational/maintenance expenses.
- General administration duties (writing email, preparing basic spreadsheets , including basic scanning and storage of hard copy documents)

Working Hours:
Monday to Friday: 08h00 – 13h00
Public Holidays and weekends excluded.
Be available for emergencies as required outside working hours.

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.