Finance / Cashbook / Admin Coordinator

Western Cape
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: CPT004355/Jol

Apply before Apr 30 2025 | 26 Days left

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Vacancy Details

Employer: Time Personnel

Are you an all-rounder with strong cashbook processing experience who can take on the responsibility of handling six large cashbook accounts while seeing to fundraising and other administrative duties? Our national client is looking for a team-player who is not scared to get their hands dirty. They will be working from the office in Athlone, taking care of bi-monthly cashbook processing, offering administrative support in fundraising initiatives, receiving donations and more. Prior experience working at an NGO will be beneficial.

REQUIREMENTS

Grade 12 with an administration, finance or office management related qualification
Five years general administration and bookkeeping experience
Computer literate in MS Office
Salesforce or other database systems (CRM) experience
Excellent verbal and written communication skills in English are essential
Good with figures and a basic understanding of accounting, financial management and reporting
A valid South African driver’s license is essential
Team player who also works well independently and takes initiative

DUTIES

Financial Duties:

Receive all cash donations, issue receipts, and maintain petty cash
Prepare six petty cashbooks, bi-monthly
Acquire the necessary quotes and documents for new supplier take on
Distribute and record the donated funds to assigned persons

Administrative Duties:

Collate documentation and update Salesforce database
Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for
Take minutes of staff meetings, maintain the staff files and register
Calculate monthly savings on donations received and submit to Regional Manager
Carry out stock control once a month and update inventory accordingly
Ensure electronic equipment is in working condition (telephones, printer etc)
Assist with stock control once a month and keep a clean audit
Manage donation receipts and charity sales and upload to Salesforce
Order office supplies, manage stock and co-ordinate inventories
Manage the asset register for yearly submission to Head Office

Support Programs, Marketing and Awareness Events:

Assist with support programs, fundraising and awareness events
Update donators contact information on Salesforce
Order and upkeep the regional merchandise inventory

Salary: R negotiable dependent on experience

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About Time Personnel

Because we specialise in Companies, not specific industries, our focus is your company’s individual CULTURE and DYNAMICS. We are a Cape Town based boutique recruitment agency, who have been running for 14 years and can, collectively, offer well over 70 years of experience to our clients. We believe each of our clients deserves our time to research and collate all relevant data around their company in order for us to present the best candidates. We do not simply send through a CV.

We ensure the MATCHING has been done to a “T”, which includes your COMPANY and CULTURE requirements, so you only receive the best and we save your TIME!

How do we deliver positive results saving you TIME?

A unique take-on process, eliminating TIME wasting for all parties concerned.
Solution driven, for when problems occur.
Experts in screening all the resumes that cross our path, ensuring we find the perfect MATCH.
Hands-on, from interview process, placement and beyond, making sure that solid relationships are cemented.
Continually keeping abreast of South Africa’s stringent Labour Laws.