Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following position has become available for a Admin Assistant, based in our Laboratory, Kempton Park. The purpose of this role is to provide administrative back-up and support to the Quality Assurance Department by ensuring that test/quality data is collated, recorded, maintained and communicated to the relevant parties.

RESPONSIBLITIES:

Management, receipt, registration and dispatch of seed samples:

Assist with the receipt, registration, dispatch and management of seed samples for:

• General quality determination


• Genetic verification (grow-outs)


• Pathology tests


• 3rd party tests by the NDA etc.


• Comparative testing, etc.


• Seed samples for trials.

Maintenance, management and keeping of electronic and hard copy data / records:

Keep electronic records/registers of all outgoing / incoming samples as well as results thereof for:

• General quality determination


• Genetic verification (grow-outs)


• Pathology tests


• 3rd party tests by the NDA etc.


• Comparative testing, etc.


• Capture and maintain accurate records of all test results on internal database

Assist with Quality control Coordination procedures:

• Assist with timeous and accurate compiling of all Quality Control related matters / reports.


• Stock due for testing reports


• Assist with orders for technical items required for the labs.


• Depot temperature reports


• GLOBALGAP reports


• Laboratory certificates


• Assist with physical and technical laboratory duties.


• Assist with seed write-off requests and management of physical write-off.


• Assist with identification, development and management systems of new procedures which will contribute to improved workload and time management.

Perform general administrative and other duties:

Secretarial services

• Typing of all letters, memos, reports etc. when requested.


• Develop, manages and maintain a filing system and files all documents in an orderly manner.


• Sending of faxes and general Company correspondence.


• Receives incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.


• Arranges air travel and booking of accommodation as and when required.


• Monitors movements of designated personnel during periods of absence from the office and ensures that he/she/they may be contacted with the minimum delay when required.

Confidential Communications

• Maintains a high level of responsibility and integrity when dealing with matters of a confidential nature.


• Maintains a watchful eye in the office/laboratory environment, ensuring that no confidential documents are left unattended.

Conference and Meetings

• Organizes conference, meetings and other Company functions as required.


• Takes minutes at meetings and distributes them as required.

Customer Service

• Creates a culture of superior customer service in his/her dealings with internal and external customers.


• Acts responsibly and professionally at all times, fostering goodwill and a positive image for the Company.

REQUIREMENTS:

• Grade 12 National Senior Certificate


• Knowledge of agricultural legislation or phytosanitary procedures.


• Driver's license


• Own transport