FIXED ASSETS ANALYST  Reporting line   : Manager: Finance (Fixed Assets)  Division             : Group Finance   Scale Code       : 403 ( Peromnes 10, Paterson C2) Position ID        : 60020476  CLOSING DATE: 02 APRIL 2025 Reporting to Manager: Finance (Fixed Assets): To manage the assets register and ensure compliance with safekeeping procedures for assets as required by the PFMA .To ensure the proper recording of fixed assets in the financial records i.e. acquisitions, disposals, transfers and depreciation. To assist the manager to ensure efficient office administration in terms of company policies.  DUTIES AND RESPONSIBILITIES:  1.    BUSINESS OPERATIONAL EFFICIENCY  •    Maintain fixed asset register of departments, business units or provinces to which assigned.   •    Monitor and oversee those new assets acquired are completely and accurately recorded.   •    Manage bar code allocations and create master records.  •    Monitor and coordinate the identification of assets by means of a bar-code label linked to the asset tracking system and the fixed asset register.   •    Monitor and oversee that assets are clearly identifiable through accurate descriptions contained in the fixed asset register.   •    Monitor and coordinate the updating of the fixed asset register with any transfers of assets between cost centres and physical locations.  •    Monitor and oversee the identification of unutilised assets and allocate it to the asset controller or verifier for action purposes.    •    Manage records of profit or losses on disposals of fixed assets and ensure that invoices are generated through the SAP system.  •    Plan and co-ordinate the physical verification of fixed assets to ensure that every asset is verified at least once per annum.   •    Reconcile the results of the physical verification against fixed asset register and investigate differences to advise administrator to amend the register where necessary.  •    Reconciling of the general ledger to the fixed asset register and investigate and clear differences. Submit the reconciliation to the manager on a monthly basis  •    Prepare monthly PPE Note.  •    Analyse and clear asset-under-construction accounts in the general ledger on a monthly basis on major projects.  •    Manage and oversee the settlement of final fixed assets on completed projects and flag it for accurate depreciation charges in accordance with the requirements of the Fixed asset SOP.  •    Monitor the classification of fixed assets in the fixed asset register.   •    Check and confirm the correcting of inaccurate entries in the fixed asset register for approval by the line manager.  •    Follow up on actions required to clear audit findings from external and internal audits.  •    Perform ad-hoc assignments as required by the Financial Manager: Fixed Assets.  •    Monitor and ensure that documents are processed in conjunction with Insurance Department for lost, stolen or damaged fixed assets.  •    Resolve problems identified with Capex office in the assets-under-construction accounts.  •    Manage and oversee that regular fixed asset counts by the asset controllers and verifiers are done.  •    Identify areas for improvement to enhance efficiencies.  •    Compile monthly timetables for the team in line with the Fixed Asset Operational Plan.   •    Provide progress report on a weekly and monthly basis outlining the challenges and achievements.     •    Monthly reconciliation of the Deferred Grant account and clear all variances.  •    Reconcile the motor vehicle finance liability account monthly, process all the interest journals as required and clear all reconciling items.  2.    GOVERNANCE, RISK AND COMPLIANCE  •    Monitor and ensure compliance with company policies, IFRS, PFMA, LRA and other related legislation and regulations.  •    Approve retirement form of obsolete/stolen assets to be written off in accordance with the DAF.   •    Monitor and manage the updating of the fixed asset register for assets sold or written off, as approved in accordance with SABC policies and procedures.  •    Coordinate the sale of obsolete assets in conjunction with Supply Chain Management in accordance with policies.   •    Monitor and approve fixed asset register for assets sold or written off as approved in accordance with policies.  •    Manage and oversee the training and development of the asset controllers and verifiers in accordance with WSP.  •    Provide input into standard operating procedures (SOP) and assets management policy.     •    Continuously inform/advise/update all employees on policies, procedures and new developments.  3.    LEADERSHIP AND PEOPLE MANAGEMENT  •    Contract and manage the SABC’s Performance Management System with the team in accordance with the organizational policy and procedures.  •    Manage and monitor leave of asset controllers and verifiers accurately in accordance with policy.  •    Allocate responsibilities and scheduling of team.  4.    STAKEHOLDER MANAGEMENT  •    Liaise with the Insurance Department to enable the processing of relevant documents for lost, stolen or damaged fixed assets.  •    Liaise with Capex Administrator to identify problems in the assets under construction accounts.  •    Remind divisional line managers to report any fixed assets losses.   •    Address fixed assets audit queries raised by internal and external auditors.  •    Timeous resolution of fixed assets related queries.  •    Consult and advise internal clients with queries related to assets management.  •    Submit and obtain sign-off on updated asset registers after each verification exercise from regional finance managers or asset owners.  INHERENT/MINIMUM REQUIREMENTS  QUALIFICATIONS  •    National Diploma in accounting or Bachelor Degree in accounting or equivalent qualification (NQF 6/7)  EXPERIENCE  •    5 years financial accounting / fixed assets experience  KNOWLEDGE  •    Financial policies and procedures   •    Knowledge of Public Finance Management Act  •    Operational Planning and Implementation   •    Time Management Principles   •    Communication skills   •    Team Work and Interpersonal Skills   •    Up-to-date knowledge of IFRS  •    Good attention to detail  •    Adherence to strict deadlines  •    Good working knowledge of Microsoft Office  •    Good presentation skills  •    Leadership Skills   •    Ability to work under pressure