Job Summary:

We are seeking a highly skilled and experienced Facilities Coordinator to oversee and manage the facilities at our private higher education institutions, Open Window and Belgium Campus iTversity, located in Stellenbosch. The Facilities Coordinator will be responsible for ensuring the efficient operation, maintenance, and improvement of our campus facilities to provide a safe, functional, and comfortable environment for students, faculty, staff, visitors, and contractors.

Key Responsibilities:

1.      Facility Maintenance and Operations:

·         Plan and execute maintenance schedules for all campus facilities, including classrooms, offices, and all common & shared areas.

·         Coordinate and supervise maintenance staff, contractors, and vendors to ensure timely and quality repairs and upgrades.

·         Perform regular inspections of buildings, grounds, and equipment to identify and address maintenance needs.

·         Maintain records of maintenance activities and ensure compliance with safety regulations

2.      Budget Management:

·         Develop and manage the facilities budget, including forecasting expenses, tracking costs, and optimising spending.

·         Identify cost-saving opportunities and negotiate contracts for facility services, maintenance, and supplies.

3.      Health and Safety:

·         Ensure that all facilities comply with health and safety regulations and industry standards.

·         Develop and implement safety protocols and emergency response plans.

·         Conduct safety inspections and risk assessments.

·         Prepare all required documentation for the annual occupational health and safety audits with the Campus Manager. Ensure that the campus is compliant in all aspects.

·         Conduct bi-annual emergency evacuation drills.

4.      Space Planning and Allocation:

·         Collaborate with the Campus Manager to assess space needs and allocate resources accordingly.

·         Oversee space planning and utilisation to optimise the campus layout.

5.      Sustainability Initiatives:

·         Promote and implement sustainable practices within the facilities, such as energy conservation, waste reduction, and eco-friendly initiatives.

·         Explore opportunities for renewable energy sources and environmentally responsible construction or renovation projects.

6.      Security:

·         Manage campus security measures, including surveillance systems, access control, and emergency response procedures.

·         Collaborate with security personnel to ensure the safety of students, staff, and visitors.

7.      Facility Improvement Projects:

·         Plan and execute facility improvement projects, renovations, and upgrades.

·         Coordinate with architects, contractors, and stakeholders to ensure projects are completed on time and within budget.

8.      Reporting and Documentation:

·         Prepare regular reports on the status of facility operations and maintenance for management and stakeholders.

·         Maintain accurate records, including maintenance logs, contracts, and warranties.