Key Responsibilities of a Creditors Supervisor:

• Supervision and Leadership:

• Supervise, train and mentor creditors clerks.

• Check and approve creditors recons.

• Ensure the team meets deadlines. 

• Conduct performance evaluations and provide feedback. 

• Accounts Payable Operations:

• Oversee the daily operations of the accounts payable department. 

• Ensure accurate and timely processing of invoices, payments, and reconciliations.

• Ensure clerks verify invoices against purchase orders and supplier statements. 

• Ensure compliance with financial policies, regulations, and audit requirements. 

• Prepare monthly, weekly and annual reports for management. 

• Reconciliations and Controls:

• Review and approve creditors reconciliations that the clerks prepare.

• Assign and monitor workload for clerks.

• Prepare and control cod payments within company procedures.

• Work with Treasury Supervisor to ensure that creditors reconciliations are completed in time for management to review and pay.

• Do weekly/monthly cash-flow planning as required by management and treasury supervisor.

• Develop and implement improvements in systems, use of paper and reporting to management.

• Identify growth areas and training of staff to improve efficiencies and workload

• Reconcile more complex accounts.  Assist clerks with errors or complex creditors issues

• Communication and Collaboration:

• Serve as a point of contact for internal and external stakeholders. 

• Address and resolve any discrepancies in reconciliations and clerk outputs

• Liaise with suppliers to resolve queries. 

• Other Duties:

• Develop and implement policies and procedures to enhance the efficiency of the accounts payable function. 

• Participate in the preparation of the annual audit. 

• Ensure proper filing of invoices after payments. 

• Analyse and report on creditors age analysis and any corrections actions required by management.

• Support and train clerks on the ERP system to optimize output time.