We are seeking a highly organized, tech-savvy, and creative Personal Assistant to provide direct support to the General Manager. This role demands a dynamic individual who excels in coordination, scheduling, communication, and creative presentation development. The ideal candidate will have a background in graphic design, proficiency in industry-standard software, and a keen eye for detail. This position requires strong multitasking abilities, excellent verbal and written communication, and the ability to operate in a fast-paced environment.

Key Responsibilities:

1. Administrative & Executive Support

• Calendar & Schedule Management: Organize and maintain schedules, arrange meetings, and manage travel itineraries.
• Meeting Coordination: Prepare agendas, take meeting minutes, and ensure follow-ups on action points.
• Email & Communication Management: Draft, review, and manage professional correspondence, ensuring clarity and efficiency.
• Task & Project Coordination: Track deadlines, assist in managing projects, and coordinate cross-functional activities.

2. Creative & Design Tasks

• Presentation Development: Create visually compelling PowerPoint presentations that effectively communicate key ideas.
• Graphic Design Support: Develop graphics, marketing materials, and internal documents using Adobe Suite, Canva, and other tools.
• Document & Report Formatting: Ensure all reports, proposals, and documents align with branding and presentation standards.

3. Technology & Digital Competence

• Software Proficiency: Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Adobe Suite, Canva, and other relevant tools.
• Data Management: Maintain organized digital files, track key business data, and assist with report generation.
• Tech Support Coordination: Liaise with IT teams for troubleshooting and ensure smooth digital workflow.

4. Communication & Coordination

• Verbal & Written Communication: Maintain professionalism in all interactions, ensuring clear and effective messaging.
• Stakeholder Engagement: Communicate with internal teams, clients, and external partners with a high level of discretion.
• Follow-Up & Execution: Ensure assigned tasks and directives are executed within deadlines.

5. Office & Logistics Management

• Resource Planning: Ensure the office runs efficiently by coordinating supplies and arranging logistics for key meetings or events.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and integrity.

Key Requirements:

Education & Experience:

• A background in graphic design, business administration, or a related field.
• Minimum of 3-5 years of experience in a similar role, preferably in a fast-paced corporate environment.
• Technical Skills:
• Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Advanced skills in Microsoft PowerPoint, Excel, and Word.
• Strong working knowledge of Canva and other design tools.
• Comfortable with CRM and project management software.
• Soft Skills:
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High attention to detail and a problem-solving mindset.
• Ability to work independently and handle high-pressure situations

We reserve the right not to make an appointment to any advertised position. Whilst preference is always given to existing employees and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.