Document & Data Management

Maintain an organised system for all Safety, Health, and Environmental (SHE) documentation.
Scan, rename, and digitally store documents for accuracy and consistency.
Create and manage folders for effective record-keeping and easy retrieval.
Input, capture, and organise legal and specified documentation/certificates into the Integrated Management System (IMS).
Ensure all SHE-related statistics and reports are submitted to the client and head office on a monthly basis.
Load all required data into the Safety Management System -

 
Document Control & Compliance

Initiate document control procedures, including requesting document numbers.
Prepare and update safety files (contractors' packs) in accordance with client requirements.
Compile and approve all risk assessments related to projects.
Monitor and review all SHE documents regularly (monthly, quarterly, bi-annually, annually).
Ensure all lifting equipment has valid certification before use.

Site Safety & Risk Management

Conduct regular workplace inspections to identify unsafe conditions and acts.
Provide guidance on all safety-related matters, ensuring compliance with legal and company requirements.
Conduct over-inspections on equipment, vehicles, and tools used daily.
Establish and obtain all relevant safety requirements from clients.
Ensure all personnel complete medicals and inductions as per client requirements.
Attend safety meetings and report incidents, near misses, and medical cases to clients and head office.

 
Training & Emergency Preparedness

Conduct toolbox talks and provide safety awareness training to employees.
Actively participate in emergency response drills and provide feedback reports.
Assist with internal audits to assess compliance with safety, health, and environmental standards.

General Administrative & Site Support

Attend all safety-related meetings and take comprehensive minutes.
Support site-specific activities, including project maintenance and contractor compliance (administrative only).
Ensure smooth communication between different departments regarding SHE matters.