Job Purpose:

The Administrator is responsible for assisting the Operations Manager in efficiently managing contractual, compliance, and performance-related tasks. This role involves document control, data management, reporting, and administrative coordination to ensure smooth operations and compliance with contractual obligations.

The ideal candidate will be organized, detail-oriented, and proficient in data handling and reporting, with the ability to manage multiple tasks and deadlines in a fast-paced environment.

Key Responsibilities:

• Document & Correspondence Management:

  • Manage emails, data, and correspondence critical to contracts and KPIs.
  • Prepare, type, proofread, and format documents quickly and accurately.
  • Maintain an indexed and structured document control and filing system.

• Data Collection & Reporting:

  • Assist in data collection, analysis, and presentation for reports, budgets, and projects.
  • Organize operational and process evaluation data packs for scheduled reviews.
  • Maintain backup systems for contractual and client data.

• Administrative & Compliance Support:

  • Assist with SHEQ, HR, and other procedural system management.
  • Support client communications, contract documentation, calendar management, and meeting coordination.
  • Prepare and document meeting minutes for internal and external use.

• Operational Assistance:

  • Prioritize incoming data, requests, and responses for streamlined operations.
  • Assist in coordinating visitors, functions, and contract-related tasks.
  • Handle tasks assigned by the Operations Manager to support operational efficiency.