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Debtors Clerk

Cape Town
Salary: Market Related
Job Type: Permanent
Sectors: Accounting
Reference: 10233

Apply before May 11 2025 | 40 Days left

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Vacancy Details

Employer: Exceed Human Resource Consultants

Resolve variances on documentation with internal staff and external parties/customers.
Ensure correct capturing in terms of General Ledger codes, VAT codes, and where applicable non-stock items.
Effectively resolve queries from customers and respond timeously, keeping document trail
Investigate discrepancies and resolve timeously
Reconciliation of customer accounts with detailed analysis of invoices outstanding, advance payments and to whom Sales Orders it relates to. This includes the debtors and advance payment control accounts.
Action refund requests and obtain approval as per company’s Delegation of Authority
Obtain SAD/Customs documentation for zero rated vat invoices.
Assist and manage Commercial Invoice requests and processing
Generate and monitor and report on debtors ageing
Send out monthly client invoices / statements
Follow up diligently on overdue invoices, and recover outstanding amounts via telephone and/or email to ensure timeous collection
Daily and accurate processing of invoices against Sales Order’s and proof of delivery/collection.
Check SO matches payment and/or Purchase Order.
Verify and ensure completeness of documentation – purchase order, quote acceptance, payment received, etc.
Weekly reporting on open SO compared to pre-payments, and balances still due per product group and customer.
Electronic filing on accounting system all orders, email confirmations, etc
Manage customer master file:
- Opening customer accounts on accounting system.
- Ensure credit application completed correctly and signed off as per delegation of authority/resolutions (COD and termed)
- Ensure supporting documents attached
- Credit check of customers
- Ensure uniform capturing/same look and feel across all accounts

Candidate Requirements

Minimum Educational Qualification Grade 12 (Relevant tertiary qualification would be advantageous)
Basic accounting principles
Data entry
Accounting knowledge
Excel
ERP systems

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