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Corporate Assistant / PA

Cape Town
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: PC001718/LS

Apply before Apr 11 2025 | 27 Days left

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External Application

Vacancy Details

Employer: Status Staffing

Our client in Blackheath is seeking a dedicated Corporate Assistant. The ideal candidate will have 3-5 years of experience in administrative or executive assistant roles, with a preference for those with marketing or executive PA experience. Proficiency in Microsoft Office Suite is essential, along with exceptional organizational, multitasking, and time management skills. You should have a keen eye for detail, accuracy in drafting professional correspondence and reports, and strong written and verbal communication abilities. A proactive, self-motivated attitude and the ability to perform well under pressure are key. Additionally, candidates must be non-smokers.

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Corporate Assistant
BASIC SALARY : Market related with benefits
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

Candidate must be able to handle confidential information with high-level discretion and professionalism
Minimum of 3-5 years of experience in an administrative or executive assistant role
Experience with managing and organising all travel arrangements
Experience in marketing assistant and executive PA role will be advantageous
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organizational and multitasking abilities
Strong attention to detail and accuracy
Excellent time management and prioritization skills
Superior written and verbal communication skills. With and ability to draft professional correspondence and reports
Strong interpersonal skills to interact effectively with various stakeholders
Proactive and self-motivated
Strong work ethic and reliability
Adaptability and ability to work under pressure
Non-smoker

DUTIES:

Company Travel Portfolio:

Manage the corporate travel portfolio – booking of flights, accommodation, visa’s, car hire and transfers
Following travel procedures (trip forms etc.)
Liaising with Travel agent for flights or booking flights directly
Booking of accommodation (local, national and international)
Booking of car hire
Manage VISA applications
Managing weekly travel schedule
Notifying insurance & HR of international travel
Update Travel profile for company

Marketing Duties:

Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment
Assist with printing of brochures and printing of corporate stationery
Assist in the preparation and distribution of marketing materials
Management of Marketing Material inventory
Ordering, Printing and issuing of business cards and other printed marketing materials
Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches

Admin Duties:

Organizing, controlling and management of filing & admin office & Marketing Office:
- Files to be archived, new files opened & Filing system to be maintained
- Marketing Stock Room and inventory to be managed & kept in order

Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
- Letter writing, Internal Communications, Expense claims on behalf of executives
- Update all contact lists, company organogram
- Provide administrative support to the CEO and Financial Manager & Marketing Manager
- Schedule and coordinate meetings, appointments, and travel arrangements
- Handle correspondence and communication on behalf of executives
- Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager

Liaising with Local, National and International clients:
- Welcoming, friendly and polite
- Ordering of catering and coffee and tea
- Arranging with reception to have the flags of relevant visitors outside

Company Credit Card Statements reconciliation:
- Credit Card statement to be reconciled monthly according to travel & marketing spend

Assist with management of cellphone provider:
- Liaise with MTN on all cell phone billing issues as well as contract upgrades
- Distribution of cell phones (New and spare)
- Updating of records with MTN and General issues (repairs, insurance claims)

Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc.):
- Inventory List : Keep updated record of all insured items
- Notify insurance of any changes in assets
- Insurance claims on damaged, lost or stolen items

HOURS:

Monday to Friday: 8:00 - 16:00

Should you meet all the requirements, apply on our website at www.statusstaffing.com today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.

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About Status Staffing

Welcome to STATUS STAFFING SOLUTIONS, a leading Western Cape based broad spectrum boutique staffing solutions provider.

Within our recruitment division we pride ourselves in our ability to match the right person to the right career through a comprehensive range of in-house screening and assessments. We go the extra mile by offering an outsourced HR and IR service, thereby assisting our clients to comply with local Labour laws. In addition, our Labour Relations division also offer a comprehensive Payroll service, enabling our clients to focus on their core business.

Our large candidate database and quality customer service ethos is what differentiates us from our competitors, enabling is to be considered a strategic partner to our valued candidates and clients.