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Procurement Coordinator

Stellenbosch
Salary: Market Related
Job Type: Permanent
Sectors: Procurement
Reference: 10224

Apply before May 09 2025 | 54 Days left

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Vacancy Details

Employer: Exceed Human Resource Consultants

Purchasing/Supply Management
Manages the purchasing processes by integrating and optimising all the steps required to ensure bottling production raw material requirements are met.
Maintains Supplier relationships and ensures professional customer service
Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements.
Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained.
Ensures internal departments are updated timeously on any changes in purchasing order progress/delivery.
Maintains an accurate, up to date Price List Database and filing system
Ensures timely annual update of Standard Costs in SAGE
Ensures annual supplier price negotiations and rebate calculations are carried out timeously.
Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored.
Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines
Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out
Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences
Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates.
Production Scheduling (Will act as backup Scheduler for Senior Procurement Officer)
Manages the process of receiving OWS and 3rd Party Bottling orders/instructions from clients ensuring all documentation requirements are in place.
Ensures a OWS and 3rd Party production plan is in place, according to orders received, maximising production efficiencies and ensuring production can meet delivery requirements.
Analysis & Reporting
Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints.
Prepares and distributes action logs timeously.
Provides production team with regular feedback of order status.
Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences.
Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier.
Investigates and monitors in-house inventory movements on SAGE system.
Assists in stock taking reconciliations on a monthly basis according to stock taking procedures.
Compiles and maintains a Stock Loss Analysis Report.
Timely update of SLA and KPI reports.
Quality Management Systems and Health, Safety & Housekeeping
Adheres to QMS standards and procedures.
Follows QMS protocol as described by QMS procedures.