AVI LIMITED is home to many of South Africa’s leading and best-loved brands! Listed on the Johannesburg Stock Exchange and centred on the FMCG market, AVI’s extensive brand portfolio includes more than 50 brands. Our brands span a range of categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel. We have a well-developed Shared Services structure spanning: International, IT, Finance, Logistics, Marketing, Procurement and Field Marketing, which allows us to take advantage of our scale. Our single-minded purpose is our brands’ growth and development.

An exciting opportunity exists for a Payroll Analyst at Financial Shared Services Division in Bryanston.  The purpose of the role is to Provide accurate HR and Payroll related reports to Business Units and ensure that AVI adheres to statutory requirements where applicable. Support Business Units initiatives by providing ad hoc HR related reporting and information that may be needed for strategic business decisions.

This role is critical to support and deliver annual rem-com and other annual HR Admin related processes. Master data verification of the SAP HCM database and support with HR Admin projects were needed.

This position will be supported by the Payroll, Benefits and HR systems teams and will report to Manager: Payroll Finance & Reporting.   

Line Manager: Manager: Payroll Finance & Reporting

Number of Direct Reports: 0 

Job Specification:

Key Performance Areas: 

• Statutory Reporting
  • Manage the preparation and consolidation process for each Site’s Employment Equity submission. Finalise and submit to the Department of Labour by the specified deadline.
  • Populate, employment equity, skills development and training spend information for all business units for submission of the BBBEE report.
  • Prepares information for annual training reports (ATR) and headcounts for skills planning processes (WSP). Format spreadsheets to enable L&D to submit to the SETA by relevant deadline
  • Manage quarterly submission to Stats SA for all Business Units
  • Provide data and analysis for additional Head Office statutory reporting
  • Monitor master data specific to statutory reports 

• Information Analysis
  • Monitor integrity of data and highlight any inconsistencies and/or areas of improvement
  • Identify master data irregularities and report accordingly
  • Identify and look at ways of improved reporting resulting from master data processes
  • Ongoing change impact analysis is required to ensure current report set remains relevant
  • Adhere to agreed / set stats re data management (e.g. naming standards and storing of files etc.)
  • Reports are timeously distributed  

• Information Delivery
  • Specify design of new and sustainable reports according to business needs and requirements
  • Controlling the delivery of information to Business Units timeously and accurately
  • Continuous review of current reporting offering to ensure relevance to business and decision making requirements
  • Manage and deliver additional reporting requirements as and when required by business in line with current offering and availability
  • Relevant distribution and protection of reporting and related content using agreed principles of distribution levels/lists and authorisation control
  • Provide training costs report to L&D on a monthly basis
  • Extract reports for Month-end reporting (headcount, monthly transaction, payroll breakdown, etc.)
  • Extract, validate and provide monthly Leave and Bonus provisions to Financial Shared Services and distribute to site Human Resources Management and Financial Directors
  • Manage queries on Leave and Bonus Provision from the Finance community.
  • Delivery of information to Business Units timeously and accurately in the form of monthly reports and spreadsheets
  • Extract base information from various sources to ensure data accuracy e.g. Wagetype Reporter, VIP Monthly Reports, BI HR Tabular Model  

• Payroll Finance
  • Prepare monthly payroll reconciliations for NBL, Ciro, Namibia, Zambia and Botswana
  • Prepare and assist in monthly payroll recoveries of salary and third party costs from non-NBL companies
  • Assist in preparing the monthly PAYE, UIF, SDL recon. Investigate and report reconciling items.
  • Liaise with Payroll to ensure all reconciling items are cleared
  • Mapping of payroll postings to correct GL/Customer accounts
  • Prepare journals for manual payroll postings and send to for approval
  • Monthly leave and bonus pay-outs report
  • STI and Phantom shares payment allocations

• Projects
  • Test new developments on SAP database in partnership with ITSS
  • Extrapolate data and create meaningful analysis and/or reports as required by business units
  • Be innovative in the presentation of reports within the parameters of existing standards and rules 

• BI Reporting needs analysis
  • Liaise with Business Units regarding reporting needs
  • Liaise with ITSS regarding new reports that need to be created
  • UAT Testing of new reports
  • Manage list of users to have access to the HR reports, communicate with Authorisations on removing and adding users to user groups 

• Communication
  • Improve communication between HR Admin and business units by actively engaging with business on all HR Admin matters including annual processes as well as process related changes and enhancements 

• Knowledge Transfer
  • Provide training to Human Resources and business unit staff on how best to run reports and how they can deliver business intelligence reports
  • Review standard operating procedures and working instructions, incorporating troubleshooting guides
  • Conduct relevant master data training to Payroll team
  • Continued awareness campaigns required to ensure business units are aware of and understands the reporting offering and services
  • Adequate and ongoing business, process, reporting options and master data understanding required
  • Self-study regarding reporting products, staying abreast of opportunities to enhance/optimise delivery and report set

Minimum Requirements:

Experience:                                                                                      

• 3 – 5 years experience as a Payroll Analyst or similar role, with a strong focus on payroll data analysis.
• 1 – 2 years Payroll Accounting experience
• Payroll systems (SAP HCM)
• Proficient in MS Office
• Advanced MS Excel knowledge
• An understanding of Income Tax, BCEA, EE, BBBEE, POPI Acts and related legislation 

Qualifications:

• Matric / Grade 12
• Diploma in Accounting
• BCom Accounting (Advantageous)