Administrative Assistant

Northern Cape
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: 10206

Apply before May 02 2025 | 47 Days left

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Vacancy Details

Employer: Exceed Human Resource Consultants

Telephone and Communication
Professional handling of all incoming calls and messages.
Effective management of the office's mobile phone and communication channels.
Effective liaison with relevant persons and departments.
Timely and professional handling of e-mail correspondence
Administrative Duties
Computer skills: Effective use of Excel, Word, PowerPoint and other Microsoft programs.
General administration: General administrative tasks, including minute-taking and meeting planning.
Document management: Printing, organising files and checking marketing materials.
Courier services: Coordinating courier services for sending and receiving packages..
Key management: Control and record keeping of keys for various departments
Quotations: Obtaining and managing quotations
Security
Forward report to security company and report deviations.
Monitoring of Visitors Register.
Customer Service and Sales
Professional reception and welcoming of customers and visitors.
Management of small-scale sales and liaison with customers.
Facilitation of orders for shells, new buyers and sellers.
Management of the checkout process for crates and bags.
Coordination of sponsorships and promotions
Personnel administration
Permanent staff: Handling general paperwork, leave, overtime, and hours.
Seasonal staff: Registration, processing hours, overtime, taxi forms and receiving new employees.
Issuance of pay slips, warnings and salary enquiries.
Management of gate access for staff and visitors.
Inventory and Management Responsibilities
Place and manage weekly orders for kitchen supplies and stationery.
Coordinate cultural alignment activities on a weekly basis.
Arrange and administer internal and external events.
Accreditations
Support management with standards and documentation.
Ensure compliance with Health and Safety regulations and keep records up to date.