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Paralegal and Administrative Assistance

Pretoria
Salary: Market Related
Job Type: Permanent
Sectors: Legal
Reference: JHB010429/NZ

Apply before Mar 28 2025 | 2 Days left

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Vacancy Details

Employer: Jordan Human Resources

PARALEGAL AND ADMINISTRATIVE ASSISTANCELocation: Gauteng Contract type: March 2025 (5 months)

Paralegal & Administrative Assistant:
The function is responsible for providing professional, efficient, and effective legal and administrative assistance to the client Group Legal Department in South Africa in all aspects of Clients operations, such as divisions of the client, departments, and subsidiaries, to enable the client to achieve its overall business objectives in relation to paralegal and administrative duties.
Outputs/Job responsibilities include:

Preparing first drafts of agreements and other legal documentation for review by the relevant manager(s).
Conducting legal research to find applicable legislation, cases, and precedents.
Draft initial legal opinions.
Analyse the necessary information and draft a summary, opinion, report, or recommendation based on the information available.
Assist in preparing cases for trial, gathering facts, and analysing legal positions.
The administration of client Group SA’s company secretarial documentation.
Timeous and efficient management of the invoicing and payment process for the legal department to ensure cost effectiveness, efficiency, and control over budget is strictly maintained.
Providing administration support by, inter alia, regularly preparing reports on litigation and external legal costs.
Drafting and operational reports, administrating the work allocation.
Monitoring training, preparation of communiques for business, manual and electronic filing, ensuring safe custody of contracts and other documents.
Mastering all IT systems related to the day-to-day business of the Legal Department, including document management, case management, external counsel management systems.
Ordering stationery, arranging local and international travel, administration, and other ad hoc duties as required from time to time.
Assist Company Secretaries in company secretarial duties, viz filing and document retention, preparing minutes, agendas, board packs, managing calendars, and presentation/report submissions.

The successful candidate must have the following skills and knowledge:

Bachelor’s Degree in LLB or Paralegal Qualification.
7 years + proven working experience in a commercial law firm or in-house commercial legal department in a large and/or multinational corporate as a paralegal and administrative assistant.
Legal drafting skills.
prove legal research skills, i.e., understanding the law and applying it in a given context.
Commitment to timeous delivery and according to mandate.
Can work independently with little supervision.
Is a consistent proactive team player with a strong work ethic who is committed to excellence.
Has a high emotional intelligence and resilience.
Ability to be discreet and observes strict confidentiality.
Sound knowledge of Word, Excel, PowerPoint; knowledge of SAP SRM is advantageous.
Collaborative and positive attitude.
High attention to detail.
Transparent and communicative.

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About Jordan Human Resources

We’ve been building better teams since 2004 with operating offices in Gauteng and

Cape Town, and since 2019 extended our reach with an active international footprint.

In September 2019, Vinton Holdings (Pty) Ltd acquired and became the proud owner of JorDan Human Resources.

Trusted by globally-recognised companies within the medical locum, perm and temporary markets, our flexible approach and network of legendary individuals continues to create real impact and help solve your business challenges. Fortunately, you don't have to wonder where to hire Phlebotomists, Medical Technologists, Registered Nurses & Enrolled Nurses anymore.

JorDan HR is the premier medical staffing agency for registered health professionals.

Whatever the problem, we’re part of the solution. The goal is to develop customised approaches that fit. Period.

Our size is our strength. We’re small enough to care but big enough to make an impact.

Genuine passion and enthusiasm for what we do, combined with a no bull attitude and a deep understanding of our sectors enable us to respond and adapt swiftly to clients’ needs.

Our group mission is to enhance our candidates’ lives as well as contributing positively to our clients‘ bottom line. Our established international footprint offers dedicated personal service, strong relationship building, ethical business practices, networking and professional search and recruitment, adding value within our chosen specialty industries.

Our home in Africa and our deep roots in the African People Management field gives us the ability to provide Key Insights and Actionable Market Intelligence to leading organizations wishing to enter the African market or expand their reach in Africa.

Compliance at its best. With continuous improvement in compliance and vetting procedures, JorDan HR, together with our independent verification partners, offer you peace of mind that is unmatched by competitors.

We move, connect, hustle, and stay humble.

You should work with us. Period.