Reporting directly to the Chief Operating Officer, The Executive Assistant will provide high-level administrative support with professionalism and strong attention to detail. You are organized, meticulous and have experience working with senior leaders in a fast-paced environment.

Working in a virtual one-on-one working relationship, the ideal individual will have the ability to exercise good judgment in a variety of situations, use strong written and verbal communication and maintain an ability to balance multiple priorities. You will own and execute a range of administrative tasks and be a reliable point of contact for the COO. 

Responsibilities:

● Maintain clear and professional written and verbal communication with the COO and internal and external stakeholders.

● Ensure that COO requests are answered in a timely fashion. Keep track of open requests and conversations and follow up with steak holders to ensure everything is accounted for.

● Keep minutes of important meetings and conversations and provide a record and summary email with next steps to stakeholders.

● Help maintain sales deals and other important engagements and write drafts and proposed emails to help deals move forward.

● Manage complex calendar management, arrange travel and accommodations, draft and prepare correspondence.

● Prepare, edit, and maintain presentations, reports, and other critical documents as needed.

● Assist with special projects by tracking progress, conducting research, and ensuring deadlines are met.

● Be a resourceful and proactive self-starter. Take the lead on tasks and projects without needing constant directions to fi nd creative solutions to challenges.