- Franschhoek
- Salary: Market Related
- Job Type: Permanent
- Sectors: Entertainment Hospitality
- Reference: CDS
Vacancy Details
Employer: Wine Farm
Job Description: Events Manager – Wine Farm, Franschhoek
Position Overview: Wine Farm, located in the scenic Franschhoek Valley, is seeking a motivated and charismatic Events Coordinator to join our dynamic team. This individual will play a key role in planning, managing, and delivering world-class events that reflect the estate's commitment to excellence. The role is ideal for someone with a passion for hospitality and the ability to create unforgettable experiences for guests and clients.
Primary Responsibilities:
Event Planning and Management: • Conceptualize, plan, and execute a variety of events, including weddings, corporate functions, wine tastings, festivals, and private celebrations. • Collaborate with clients to understand their vision, goals, and budget to deliver tailored event experiences. • Develop comprehensive event timelines, checklists, and plans to ensure all aspects of the event run smoothly. • Source and liaise with vendors, suppliers, and entertainers, ensuring quality and cost-effectiveness. • Conduct site inspections and plan layouts that optimize the use of the estate’s unique venues and surroundings.
Operational Oversight: • Oversee event set-up and breakdown, ensuring all logistics are executed to perfection. • Manage on-site event staff, providing direction and support during functions to maintain high service standards. • Troubleshoot and resolve any issues that may arise during events to ensure client satisfaction. • Maintain inventory of all event-related materials, equipment, and décor items, ensuring they are well-maintained and available when needed.
Business Development: • Proactively seek new opportunities to attract clients and secure bookings for the estate’s event spaces. • Work closely with the marketing team to promote the Wine Farm’s event services through campaigns, social media, and networking events. • Build and maintain relationships with event planners, corporate clients, and local businesses to encourage repeat bookings.
Client and Guest Relations: • Serve as the primary contact for clients, ensuring effective communication from initial inquiry to post-event feedback. • Provide expert guidance and creative suggestions to enhance the client’s event experience. • Establish a warm, welcoming, and professional atmosphere for all guests attending events.
General Responsibilities: • Manage event budgets, ensuring cost-efficiency while maintaining the estate’s high standards. • Prepare detailed post-event reports, identifying successes and areas for improvement. • Stay informed about industry trends and best practices to introduce fresh, innovative ideas to the Wine Farm’s offerings. • Coordinate with the estate’s hospitality, wine production, and culinary teams to align event objectives with the broader vision of the brand. • Maintain compliance with all health, safety, and legal regulations related to events.
Requirements:
Skills and Attributes: • Strong organizational skills with the ability to multitask and prioritize effectively. • Exceptional interpersonal and communication skills, both written and verbal. • A proactive, solution-oriented mindset with the ability to adapt under pressure. • A bubbly, approachable personality that fosters relationships and leaves lasting impressions on clients. • High levels of energy and enthusiasm, with the stamina to manage long hours and physically demanding tasks.
Qualifications and Experience: • Proven experience in event management, hospitality, or a related field. • Strong project management skills, with a track record of delivering events on time and within budget. • Proficiency in event management software and tools, as well as Microsoft Office Suite.
Practical Requirements: • Own reliable transport and a valid driver’s license. • Flexibility to work evenings, weekends, and public holidays as required.
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