Role and Responsibilities

Full credit control function
Collecting the debtor’s book and resolving outstanding amounts. Constant chasing queries
Capturing and allocating payments
Reconciling debtor accounts
Managing Cash accounts payments receipt to invoices captured
Journal adjustments on debtor ledger
Opening New Accounts
Debtor insurance full function
Managing limits internally and with insurance company
Credit vetting/worthiness and correspondence.
Monthly reporting to Insurance company
SPAR DROP SHIPMENT – 8 Different profiles and various other external profiles to upload invoices and statements
Other portals for clients to be used for uploading invoices/statements/schedules for payment
Vendor applications - completion

 
Reports:

Exceeding list
Cash account and COD account monitoring and recons
On Hold list
Weekly reports i.e Spar schedules
Systems 1A invoice and payment run, statements and general communication with clients
Insurance company reporting
Internal reports
Age analysis
New accounts register and reporting
Buying group managing
Managing debtors audit function with auditors
Supply info for Vat audits if required
Handover accounts as per policy and communication/follow up with relevant parties
General query handling procedure
Adhoc invoices and statements to client
Daily managing limits and authorizing loads for delivery
Customer service – internal and external
Financial record keeping
Systems improvement
Manage book to minimize bad debt by taking pro -active role in managing debt
Negotiating payment plans and following up