Position Overview We are looking for a young, dynamic individual in the early stages of their HR career development to join our team as a Junior HR Officer. This is an excellent opportunity for an ambitious HR graduate eager to contribute to and grow within a professional environment. The role involves supporting various HR functions, including recruitment, performance management, compliance(SIZA) and legislative, and employee relations.

Location:  Klapmuts area

Key Responsibilities

1. HR Operations:

Assist with the recruitment process: posting job advertisements, scheduling interviews, and maintaining candidate databases.

Conduct onboarding for new employees, including induction training.

Draft and issue employment contracts and other HR documents.

Maintain and update employee records and HR databases.

Prepare and issue fortnightly wages and ensure accuracy for permanent and seasonal employees across specific entities.

Capture data accurately on platforms such as Payspace, People Flow, and Data Gear for new recruits.

Coordinate the ordering, distribution, and maintenance of employee uniforms.

Maintain and update organisational charts and employee lists as needed.

2. Payroll and Wage Administration:

Ensure accurate preparation and review of fortnightly wages, resolving any discrepancies.

Manage timely and accurate data capturing of Payspace information, payroll, wages, overtime, and PICSA for all employees.

Assist in balancing all payroll-related sheets for relevant entities.

3. Compliance and Documentation:

Ensure all HR-related documentation is accurate and up-to-date.

Assist the HR Manager in preparing and submitting annual statutory reports and returns (e.g., ATR, WSP, and Employment Equity reports).

Maintain separate records of performance appraisals and training certificates for each business unit.

Facilitate, document, and administer Workers’ Committee meetings, Skills Development meetings, Health and Safety forums, and Employment Equity forums.

Keep resource monitoring sheets updated and readily available.

Ensure all documentation for audits is prepared, captured, and loaded onto relevant platforms or systems and filed on time.

4. Employee Relations:

Assist with administration of together with HR Manager in handling employee grievances and disciplinary issues.

Support managers in issuing and tracking disciplinary procedures (e.g., progressive discipline and warnings).

Maintain confidential records of employee interactions and issues.

Support employee well-being initiatives such as eye tests, flu vaccines, and chaplaincy services.

5. Team Building and Functions:

Assist in organising team-building events, social activities, and functions.

Support initiatives that enhance employee morale and teamwork.

6. Additional Responsibilities for Fortnightly and Seasonal Employees:

Organise, track, and record required training specific to the role and employment duration.

Provide UIF documentation as needed.

Ensure proper onboarding, exit procedures, and terminations.

Verify eligibility for employment, including work permits (if applicable).

Confirm employment dates and conditions.

Oversee temporary uniform allocation and ensure return upon employment completion.

Ensure return of all company-issued equipment and uniforms.

7. Health and Safety:

Maintain health and safety training records.

Skills and Competencies:

Strong attention to detail and accuracy.

Excellent organisational and time management skills.

Ability to handle sensitive and confidential information.

Strong communication and interpersonal skills.

Proficiency in Microsoft Office and HR/payroll software.

Basic knowledge of South African labour legislation.

Qualifications and Experience:

Bachelor’s Degree in Human Resources Management or a related business qualification. / 2–3 years of work experience in HR or a related field (internships included).

Effective HR administration and people management skills.

Excellent written and verbal communication skills.

Highly computer literate, particularly in Excel and other HR/payroll systems.