Candidate Requirements

Minimum Requirements:

·         A degree or diploma with marketing and tourism subjects

·         Excellent interpersonal and organizational skills

·         Two years’ experience in a similar role within the hospitality or events industry

·         Valid driver’s license

·         Proficiency in MS Office suite and hospitality booking systems

Skills Required:

·         Organisational skills and attention to detail

·         Communication and interpersonal skills

·         Negotiation skills when looking for the best price from, suppliers and contractors

·         Time-management skills and the ability to work under pressure to ensure the efficient running of an event

·         Problem-solving skills and diplomacy

·         A good understanding of event budgets

·         Administrative and IT skills; and

·         Self-motivation and enthusiasm.

Key Responsibilities:

·         Sales prospecting, customer relationship management, event planning and co-ordination, logistics oversight, revenue management and communications

·         Preparing proposals for clients and maintaining well-organised event records

·         Building and maintaining working relationships with internal and external partners and leveraging these relationships to deliver innovative and memorable events

·         Conducting client meetings and facilitating site inspections

·         Identifying event logistics and negotiating contracts

·         Pro-actively communicate event information, setting clear expectations for event deliverables

·         Preparing detailed event reports, cost projections and other financial metrics

·         Analysing and reconciling event details and consolidating the information into actionable event plans

·         Issuing invoices and collecting payments in a timely manner, and creating comprehensive and reliable financial reports

·         Obtain quotations from, suppliers and contractors

·         Keep track and follow up on client payments

Reporting to: The Banqueting Manager

Preference will be given to candidates who will add to the diversity of our organization. The Aquarium reserves the right not to make an appointment in the event that no suitable candidates apply for the position as advertised.

If no response is received within 14 days after the closing date, candidates should regard their application as unsuccessful.