Administrative Assistant

Cape Town
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: SW005251/CL

Apply before Feb 07 2025 | 29 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

Cape Town: My client, a global supplier of smart card innovations with their Head Office based in the United States and operations spanning China, the UK, the US, Asia, and Europe, is seeking to employ a dedicated Administrative Assistant. This remote position offers a challenging yet rewarding opportunity for an experienced administrative professional. If you are organized, adaptable, and driven, this is a perfect career opportunity.

Purpose of the Role:
To provide administrative support to the Directors, ensuring efficient operations, and assisting with logistics, customer orders, and general office tasks. This role requires a dedicated self-starter who can work effectively in a remote environment, manage diverse responsibilities, and adapt to a dynamic workload.

Key Responsibilities:

Provide remote administrative support to the Directors to ensure smooth business operations
Manage and troubleshoot customer orders, shipping, and logistics issues
Maintain and update records using Excel, Microsoft Office, and QuickBooks (or equivalent software)
Coordinate and communicate with stakeholders during American business hours, including evenings as required
Address occasional weekend emergencies or shipping issues

Criteria:

At least 2 years of office administration experience
Willingness to work American hours (including evenings)
Availability to work weekends on occasion for emergencies
Proficiency in Excel, Microsoft Office, and QuickBooks (or equivalent software)
English as a first language, with high proficiency in both written and verbal communication
Have an outgoing, warm personality and able to communicate at high level in written and verbal communication
Logistics and shipping/import experience would be advantageous
Quick learner and highly self-motivated
Reliable computer and internet connection
Reliable phone capable of running Microsoft Office email

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.