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HR Officer

Stellenbosch
Salary: Market Related
Job Type: Permanent
Sectors: Human Resources Recruitment
Reference: 10059

Apply before Mar 09 2025 | 60 Days left

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Vacancy Details

Employer: Exceed Human Resource Consultants

HR Operations
Assist with the recruitment process: posting job advertisements, scheduling interviews, and maintaining candidate databases.
Conduct onboarding for new employees, including induction training.
Draft and issue employment contracts and other HR documents.
Maintain and update employee records and HR databases.
Prepare and issue fortnightly wages and ensure accuracy for permanent and seasonal employees across specific entities.
Capture data accurately on platforms such as Payspace, People Flow, and Data Gear for new recruits.
Coordinate the ordering, distribution, and maintenance of employee uniforms.
Maintain and update organisational charts and employee lists as needed.
Payroll and Wage Administration
Ensure accurate preparation and review of fortnightly wages, resolving any discrepancies.
Manage timely and accurate data capturing of Payspace information, payroll, wages, overtime, and PICSA for all employees.
Assist in balancing all payroll-related sheets for relevant entities.
Compliance and Documentation
Ensure all HR-related documentation is accurate and up-to-date.
Assist the HR Manager in preparing and submitting annual statutory reports and returns.
Maintain separate records of performance appraisals and training certificates for each business unit.
Keep resource monitoring sheets updated and readily available.
Ensure all documentation for audits is prepared, captured, and loaded onto relevant platforms or systems and filed on time.
Employee Relations
Assist with administration of together with HR Manager in handling employee grievances and disciplinary issues.
Support managers in issuing and tracking disciplinary procedures (e.g., progressive discipline and warnings).
Maintain confidential records of employee interactions and issues.
Support employee well-being initiatives such as eye tests, flu vaccines, and chaplaincy services.
Team Building and Functions
Assist in organising team-building events, social activities, and functions.
Support initiatives that enhance employee morale and teamwork.
Additional Responsibilities for Fortnightly and Seasonal Employees
Organise, track, and record required training specific to the role and employment duration.
Provide UIF documentation as needed.
Ensure proper onboarding, exit procedures, and terminations.
Verify eligibility for employment, including work permits (if applicable).
Confirm employment dates and conditions.
Oversee temporary uniform allocation and ensure return upon employment completion.
Ensure return of all company-issued equipment and uniforms.
Health and Safety
Maintain health and safety training records.

Candidate Requirements

Bachelor’s Degree in Human Resources Management or a related business qualification. / 2–3 years of work experience in HR or a related field (internships included).
Effective HR administration and people management skills.
Excellent written and verbal communication skills.
Highly computer literate, particularly in Excel and other HR/payroll systems.

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