Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and provide support to those who needs it most.

Under the supervision of the Accountant will provide assistance and support to the bookkeepers and the accountant and will also be responsible for data capturing and generating electronic payments on the banking system.

Key Duties and Responsibilities

Document Management

• Receive payment request documentation from the projects.
• Review the documentation to validate the accuracy and completeness of the supporting documentation and to ensure compliant in terms of Anova’s financial standard operating procedures and donor requirements.
• Corrective action to be taken in the event of non-compliance.
• Capture the purchase order and insert the reference number onto the supporting documentation.
• Ensure that all payment documents are submitted within the required deadlines to the respective bank signatories for approval.

Data Capturing

• Generate an AP (Accounts Payable) batch within the accounting system.
• Capture the supplier invoice/s against the relevant supplier code and allocate the expense to the respective project code and line item, through purchase order.
• Forward the documentation to the Bookkeeper to confirm and post the purchase order/ AP batch into the accounting system within the correct accounting period.

Process Payments

• Forward a copy of the remittance advice to the respective supplier as proof of payment.

Compliance

• Ensure that compliance deadlines are met within the given time frame.
• All non-compliant issues as well as documents not on file needs to be addressed and cleared.
• Take a proactive step in ensuring that checks are done before submitting payments to accountant, e.g. invoices are signed; originals are attached, invoice must have both Vat numbers; authorised signatories did sign off on payments.
• Administrators needs to familiarize themselves with ALL finance policies and procedures (such as: procurement, petty cash; payment process, etc.)

Supplier Reconciliation

• Obtain supplier statements on a monthly basis.
• Develop a supplier reconciliation template and constantly improve.
• Ensure that reconciliations are done on a monthly basis and forwarded to accountant for review and signed off by both accountant and financial manager
• Corrective action to be taken in the event of non-compliance.
• Crucial to submit within the given deadlines

Debit orders reconciliation process

• Follow up with relevant bookkeeper, in order to obtain the invoices and prepare relevant documentation.
• Ensure that debit order requests for payments as well as purchase orders are created and signed off by the Project Managers / CFO, for all projects.

Cash management

• Notify the Accountant when funding is low.

Payment recovery process

• Prepare the purchase order, forward to bookkeepers for posting and follow the payment process.
• Assist bookkeepers with the account payable/ accounts receivable reconciliations.

Adhoc
• Assist the bookkeeper and accountant with any adhoc queries / cost recoveries
• Ensure accounts receivable and payables are cleaned up and corrections are done
• Work ethic important ( working hours ; punctuality; noise levels; dress code; clean desk policy; leave policy need to be adhered to)

Minimum Qualifications, Experience and Skills Required

• Diploma in Accounting
• 3 years’ financial administrative experience
• Experience of the Nedbank Electronic banking system.
• Pastel Evolution experience.

In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.

Anova Health Institute is a provider of essential health services and therefore has a mandatory vaccination policy. Should your application be successful, you will be required to submit your proof of vaccination before commencing employment in the role.

Applicants who have not been contacted within 4 weeks of submitting their application should assume that they have not been successful.

Unsolicited CVs from agencies will not be paid agency fees should their candidate be placed at Anova.

For more information on Anova visit our website: www.anovahealth.co.za