Job title: Payroll Assistant 

Job Overview
Our client, a client services firm based in Somerset West,  is seeking a detail-oriented and client-focused Payroll Assistant to join their dynamic Payroll team. In this entry-level role, you will work with multiple clients to manage payroll processing, ensure compliance with statutory requirements, and deliver exceptional service. The ideal candidate is tech-savvy, highly organized, and committed to maintaining strict confidentiality while handling sensitive client information.

Role Purpose
The Payroll Assistant will support the Payroll team by processing client payrolls accurately and on time, ensuring compliance with statutory regulations, maintaining confidentiality, and delivering outstanding service through effective communication and organizational skills.

Key Responsibilities

Client Payroll Processing

• 
  
  
  
  • Accurately prepare and process payrolls on time for multiple clients.
  
  
  • Ensure all client-provided data, such as employee details and hours worked, is correctly captured in the payroll system.
  
  
  
  

Data Accuracy and Compliance

• 
  
  
  
  • Verify the accuracy of payroll data, including employee bank details, tax information, and deductions.
  
  
  • Ensure payrolls comply with relevant labor laws and statutory regulations, including preparing and submitting PAYE, UIF, and Workman’s Compensation filings.
  
  
  
  

Client Communication and Support

• 
  
  
  
  • Act as the primary or secondary contact for payroll-related queries from clients, providing prompt and accurate assistance.
  
  
  • Generate and deliver client reports, such as payslips, tax summaries, and statutory filings, ensuring clear communication and understanding.
  
  
  
  

Record Keeping and Confidentiality

• 
  
  
  
  • Maintain secure and organized payroll records for clients, ensuring data confidentiality and audit readiness.
  
  
  • Update and manage payroll systems in line with client requirements and regulatory changes.
  
  
  
  

Team Collaboration

• 
  
  
  
  • Work collaboratively within the team to deliver high-quality service.
  
  
  • Pursue continuous learning and development to enhance payroll expertise.
  
  
  • Foster a positive and supportive team culture through meaningful communication.
  
  
  
  

Key Requirements (Qualifications, Experience & Skills)

Qualifications & Experience:

• 
  
  
  
  • Matric (Grade 12) is essential.
  
  
  • A certificate or experience in Payroll or Accounting is advantageous.
  
  
  
  

Technical Skills & Software:

• 
  
  
  
  • Proficiency in Microsoft Office, particularly Excel and Outlook, is required.
  
  
  • Must be technologically proficient and capable of quickly learning new software.
  
  
  
  

Non-Technical Skills:

• 
  
  
  
  • Communication Skills: Ability to collaborate effectively with internal teams and clients.
  
  
  • Organizational & Time Management Skills: Crucial for managing multiple client accounts, prioritizing tasks, and meeting deadlines.
  
  
  • Attention to Detail: Essential for accurate payroll calculations.
  
  
  • Analytical Skills: Important for verifying data and ensuring payroll accuracy.
  
  
  • Adaptability & Flexibility: Needed to handle changing demands and work overtime during peak periods.
  
  
  
  

Location: In office role (Somerset West) *Hybrid option available after 12 months of employment

Employment type: Full-Time (With 3-month probation period)

Salary: R10,000 - R15,000 (Depending on experience)

Please apply online and if you are a suitable candidate, ARVO recruiters will be in contact.

Please consider your application unsuccessful if you are not contacted by ARVO recruiters within 4 weeks of applying.