Our client in the shipping industry is seeking an experienced and proactive Marketing Assistant/PA to the MD. This is an exciting opportunity for a seasoned professional to bring their expertise to a fast-paced and dynamic environment, driving impactful marketing initiatives while providing high-level executive support.

Duties include, but are not limited to:

Marketing Assistant Duties:

·        Manage bookings for all trades and ensure accuracy.

·        Conduct daily telesales and canvassing for import/export-bound cargo.

·        Coordinate approvals for hazardous cargo, special equipment, and stowage requests.

·        Monitor tonnage allocations and liaise with branches for additional space if required.

·        Update export client statistics and prepare various reports.

·        Handle rate negotiations, quotations, and client queries in the absence of sales representatives.

·        Assist with customer queries, transshipment details, and promotional events.

·        Organize and distribute marketing materials, calendars, and gifts across branches.

·        Track shipments, compile sales meeting minutes, and prepare KPI and partner reports.

·        Promote and manage bookings via e-services and intra platforms.

PA to MD Duties:

·        Provide comprehensive support to the MD in organizational and operational matters.

·        Manage applications, reconciliations, and statements for petrol cards, credit cards, and cell phone contracts.

·        Arrange domestic and international travel, including flights, accommodation, and car hire, and ensure reconciliation of travel statements.

·        Organize and coordinate meetings, conferences, and events, including preparation of reports and minutes.

·        Oversee office functions, including purchasing supplies and organizing gifts.

·        Assist with BOD meeting preparation, including compiling booklets and taking minutes.

·        Submit monthly reports, including subsistence and petrol limit reports.

·        Ensure timely communication of public holidays to stakeholders.