KEY PURPOSE OF THE ROLE

To maintain the financial records of an organisation by recording transactions daily. Bookkeeping refers to the process of financial record-keeping. Accurate financial record-keeping helps organization to keep track of their income and expenditure, and to make sure that they stay within budget.

KEY OUTPUTS/ ACCOUNTABILITY

• Purchase supplies and equipment as authorized by management
• Monitor office supply levels and reorder as necessary
• Tag and monitor fixed assets
• Pay supplier invoices in a timely manner
• Take all reasonable discounts on supplier invoices
• Pay any debt as it comes due for payment
• Monitor debt levels and compliance with debt covenants
• Issue invoices to customers
• Collect sales taxes from customers and remit them to the government
• Ensure that receivables are collected promptly
• Record cash receipts and make bank deposits
• Conduct a monthly reconciliation of every bank account
• Conduct periodic reconciliations of all accounts to ensure their accuracy
• Maintain the petty cash fund
• Issue financial statements
• Provide information to the external accountant who creates the company’s financial statements
• Assemble information for external auditors for the annual audit
• Calculate and issue financial analysis of the financial statements
• Maintain an orderly accounting filing system
• Maintain the chart of accounts
• Maintain the annual budget
• Calculate variances from the budget and report significant issues to management
• Comply with local, state, and federal government reporting requirements
• Process payroll in a timely manner
• Provide clerical and administrative support to management as requested
• Follow accounting policies and procedures

EDUCATIONAL QUALIFICATIONS, REQUIRED KNOWLEDGE & EXPERIENCE

• Matric
• Minimum of a Diploma or bachelor’s degree in accounting
• 1-2 years of experience as a bookkeeper
• Knowledge of bookkeeping practices
• Knowledge of generally accepted accounting principles and procedures
• knowledge of relevant legislation and regulatory requirements
• working knowledge of relevant computer applications
• knowledge of data management and financial data analysis

REQUIRED SKILLS

• Microsoft Office (excel, PowerPoint)
• Sage Pastel
• Possess excellent numerical skills
• Solid organizational skills and excellent attention to detail
• Excellent communication skills, including relationship building with individuals across the business
• Highly computer literate with knowledge/experience of accounting packages
• Ability to work quickly, accurately and to deadlines, using a logical and methodical approach
• To be honest, discreet, and trustworthy