Job Title: OHS Administrator

Salary: Market-related

Location: Paarden Eiland

Company Overview: Import and export of seafood products

Job Purpose:

The OHS Administrator will be responsible for ensuring compliance with Occupational Health and Safety (OHS) standards across multiple sites. This role involves inspections, monitoring compliance, and addressing all OHS-related queries and incidents. The position requires the ability to manage OHS activities across more than one site as needed.

Working Conditions:

• Contract Type: Permanent (6-month probationary period)
  
• Working Hours: Shifts from 08:00 – 17:00 and 17:00 – 02:00 (hours may fluctuate due to operational requirements). Weekends and overtime may be required depending on business needs.

Requirements:

• Education: Matric 
  
• Health & Safety Qualification: SAMTRAC or equivalent preferred
• Experience: 3-5 years of OHS experience
• Computer Skills: Proficiency in MS Office

• Key Attributes:
  • Strong attention to detail
  • Excellent written and verbal communication skills
  • Problem-solving and critical thinking abilities
  • Self-motivated and able to work with minimal supervision
  • Ability to multitask and work under pressure
  • Time management skills and the ability to meet deadlines
  • High levels of honesty, integrity, and confidentiality
  • Must have own transport to travel between sites

Key Responsibilities:

OHS Protocols & Compliance

• Full responsibility for the implementation and maintenance of OHS protocols.
• Ensure adherence to Food Safety program requirements.
• Ensure legal compliance for all OHS aspects.
• Ensure that OHS policies and processes are consistently executed across all sites.

Training & Certification

• Manage and arrange OHS and machine handling-related training for employees.
• Ensure all OHS-related certificates are valid and up to date.

Medical & PPE Management

• Arrange all medical screenings required for staff.
• Oversee PPE requirements, issues, registers, and ordering processes.

Documentation & Filing

• Maintain and organize all OHS-related paperwork, ensuring proper filing and distribution.
• Conduct regular reviews and updates of OHS filing systems.
• Draft and issue notices related to OHS protocols and incidents.

Incident Investigation & Risk Management

• Conduct investigations into accidents and incidents, providing recommendations for improvements.
• Develop and maintain emergency plans for various business activities.

Supplier Management

• Vet suppliers in relation to OHS practices, including ensuring proper H&S files, COIDA, and letters of good standing are in place.
• Manage OHS supplier accounts and obtain quotes as needed.

Registers & Inspections

• Maintain registers and inspection lists, including for portable electrical equipment, ladders, pressure vessels, and sanitary equipment.
• Conduct regular inspections to ensure safety standards are met.

Meetings & Communication

• Conduct weekly meetings with OHS marshals and coordinate action points.
• Take minutes of OHS meetings and follow up on tasks as needed.
• Maintain strong communication across all levels of staff regarding OHS matters.