Position : Accounts Processing & Payable Clerk
Department : Finance
Location : Cape Town
Reporting to : Accountant

Purpose of the Role
The Accounts Processing & Payables Clerk will form part of a team where they will be responsible for the internal cashbook and accounts payable function that ensures effective, efficient management and authorised payment of suppliers and other external service providers.

KEY RESPONSIBILITIES
Business Performance
• Perform the cashbook and accounts payable function including processing of invoices, preparing and loading payments, as well as approving payments in Fraxion.
• Processing and reconciling the relevant bank statement and bank account.
• Ensure payments are made according to agreed terms for all suppliers timeously.
• Payments to be allocated to vendor accounts on a daily basis.
• Perform supplier reconciliations on a monthly and weekly basis.
• Manage disputes with suppliers and ensure all queries / enquiries on creditors accounts are addressed timeously.
• Keeping record of all correspondence and discussions relating to vendors via telephone, fax and email.
• Assist and processing of the stationery ordering for office requirements.
• Assist in the cash flow forecasting process.
• Prepare various general ledger reconciliations.
• Perform administrative tasks, such as company telephones, printers, travel-related queries and requests, motor fleet, etc.
• Perform risk assessment & management of new and existing accounts including credit application, checks and opening new accounts on Syspro and Fraxion.
• Prepare various month end reports for management accounts.
• Assist in providing explanation for variances between actual vs budget.
• Ad hoc work as required Month-end/System Maintenance.
• Closing of Cashbook, accounts payable Package and reconciling the sub-module to the general ledger.
• You must have the ability to work within a team as a cooperative member who contributes, and most certainly the ability to hit the ground running picking up the tasks required of them with ease.
• Processing and maintaining monthly Journals.

Leadership
• Manage own personal development through your PDP (Personal Development Plan). Request training and feedback on performance and strive to improve based on these interventions.
• Adhere to the company's values.
• Take personal responsibility for all issues facing the department, work as a team and mentor/coach new employees as required.
• Communicate with your line manager regularly and make recommendations on improving efficiencies in the department.
REQUIREMENTS/QUALIFICATIONS
• Finance diploma or relevant qualification would be advantageous.
• Minimum 2 years’ experience in Accounts Payable/Cashbook/Fraxion experience
• Previous accounting related experience in understanding basic Bookkeeping Function.
• Knowledge of accounting systems. Previous experience with Syspro ERP would be advantageous
• High level of computer competency and literacy, including Microsoft Office programs (MS Word and Excel)
• Experience in on-line banking systems
• Strong persuasive, communication and interpersonal skills
• Ability to maintain high level of accuracy and attention to detail
• Analytical and problem-solving skills
• Good planning and organizing skills
• Ability to act and operate independently with minimal daily direction to accomplish objectives


Job: Finance
Primary Location: Cape Town