Answering telephone calls and taking messages
Maintaining of electronic dairies
Arranging appointments
Adding various calendar entries to all directors’ calendars
Sorting and organising emails
Liaising with customers competently and preparing correspondence 
Reading, monitoring and responding to emails
Checking and following up on the to do list received from MD
Typing and word processing
Prioritising workloads
Delegating work in directors absence
Drafting communications on directors behalf
Handling correspondence

 





Planning and organising meetings
Typing, compiling and distributing of minutes
Preparing for all meetings and placing reports in meeting folders
Filling in for reception during lunchtime when required
Check traffic fines
Send out electronic signature logs

 





Ordering beverages/stock for the bar, office and boardrooms when required
Keeping slips of all expenses, compiling a spreadsheet of expenses for the month and submitting it to Bookkeeper on a monthly basis for reconciling
Purchasing of office groceries
Update all vehicle files with fines, insurance claims and ensure all drivers’ details are correct
Sending clothing deductions to HR






Vehicle Licensing
Assisting auditors with fleet details
Assisting auditors with policy details
Organize and manage all functions requirements 
Sorting and ordering calendars and desk pads
Reviewing insurance policies
Sending BEE certificate to customers and documents as per consultant list
Sending Tax certificate to customers

 





Preparing high quality proposals and presentations
Checking and putting agreements together
Keeping all documents in safe updated
Archiving/Filing
Sorting of all documentation and paperwork for new vehicles
Arranging for C-Track units to be installed or removed
Vendor applications
Cancelling or terminating Supplier contracts
Typing of Memos and letters as well as distributing them to the relevant parties
Sorting and ordering corporate clothing
Arranging vehicle stickers
Arranging and sorting of business cards for all employees
Training of staff where required
Putting travel packs together for directors for all travel arrangements and adding all information to the calendar
Organising travel and preparing complex travel itineraries
Arranging/cancelling of fuel cards, license renewal and e-tags
Updating/amending/cancelling insurance policies
Reporting faults to VOX and Decer when they arise
Placing ads on OLX/Gumtree for when needed
Designing of logos and letterheads from time to time
Marketing and marketing material
Updating company profile and stationary and distributing to all staff
Dealing with insurance claims
Dealing with building maintenance and general repairs
Sorting and arranging vehicle permits for cross boarder
Sorting and arranging visa documentation for various travel requirements
Liaising with relevant organisations
Checking and assisting with internal e-mails and letters
Planning, organising and managing events
Conducting research
Following up on quotations and forwarding to customers
Sourcing and ordering office equipment
Assisting with tenders & contractors packs
Arranging for drivers to perform errands when required