1. Project Coordination

• Coordinate and manage project tasks and deliverables i.e.
  • Record meeting notes and disseminate to all attendees and ensure that actions are followed up
  • Monitor and track SME recruitment requests and processes
  • Assist in creating and editing project documents as necessary
• Setup meetings for site visits, meetings, training etc. 
• Project Data
  • Maintain and coordinate project monitoring data
  • Consolidate data and review data management
  • Analysing data as required and report to Project Manage
• Adherence and improvement to project related tools, processes and templates
• Updating and maintaining Project tools to track progress and deliverables on a regular basis
•  Ensuring that any risks to key milestones are captured and flagged accordingly
•  Performing other duties assigned by the Project Manager, PMO Manager and/or Executive Director in an orderly and efficient manner

Stakeholder Management (SME)

• Manage SME client relationships effectively and ensure client satisfaction
• Circulate surveys to SME’s and report on feedback from SME’s
• Manage stakeholders i.e., Graphic Designer for client deliverables , Service Provider deliverables and reporting

Time and Quality Management

• Ensure the use of project tools and templates implemented
• Prepare all client deliverables and related documents for sign off by Project Manager
• Update and maintain the project schedule, highlighting deviations in order to ensure that project timelines are adhered to.
• Assist with implementation of quality process changes.
• Negotiate for changes with internal team members if required.
• Monitor and track assigned project progress on a daily basis and handle any SME issues that arise.
• Record and update lessons learnt, risks and escalate to the Project Manager.
• Compile progress reports on the status of the project and issues to the project managers.

Reporting

• Prepare first drafts for all reports for internal and external reporting.
• Report drafting