An IT Company based in Parktown, Johannesburg has a vacancy available for an Executive Personal Assistant. The ideal candidate will serve a critical role in the business by assisting the two key company Executives with scheduling, organization, and administrative tasks.

Permanent in-house position with a hybrid working model.

Benefits: Incentive bonuses, shares scheme (profit share), rewards scheme, travel allowance, Sanlam Group Life.

Purpose: the role of the Executive Assistant is important to the success of the Executives and, as a result, the company. The candidate will assist the executives with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, and any other administrative tasks that help the executive perform their job.

Responsibilities:

• Manage scheduling for Company Executives
• Draft, review, and send communications on behalf of company Executives
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, taking minutes of meetings
• Answer and respond to phone calls, communicate messages and information to the Executives
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for Company Executives
• Work directly with the MD and Director to support all aspects of their daily work routine
• Assist in PMO activities and processes including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders