- Pretoria East
- Salary: R14 000.00 - R18 000.00 Per Month
- Job Type: Permanent
- Sectors: Admin
- Reference: Pta000190/VLR
Vacancy Details
Employer: Stonebridge HR Solutions
We are looking for an Admin Assistant in the Pretoria East area for an established Real Estate company.
- Requirements:
- Proficient in Microsoft Office, especially Word, PowerPoint, Excel, and PDF Pro (including creating fillable PDFs).
- Excellent attention to detail and high-level spelling accuracy.
- Strong problem-solving skills.
- Fluent in both Afrikaans and English (Essential)
- Receive and welcome guests;
- Manage inquiries on the phone in person;
- Arrange refreshment for guests and meetings;
- Answer telephone professionally, screen and direct calls;
- Take and relay messages;
- Coordinate boardroom bookings;
- Help coordinate all courier distributions according to the SOP.
- Maintain a neat and organised reception area.
- Assist the Head of Operations with secretarial and administrative tasks:
- General duties relating to a Personal Assistant;
- Diary management and scheduling of meetings;
- Typing and distribution of correspondence etc.;
- Travel and accommodation arrangements;
- Organize and maintain all physical and digital files in an orderly and accessible manner;
- Ensure all documents are properly labeled, categorized, and stored;
- Regularly update filing systems to reflect new and archived records.
- Adhere to confidentiality and data protection protocols when handling sensitive information
- Monthly stock take and ordering of office groceries
- Printer supplies and submitting printer counts to supplier on a monthly basis. Setting up of staff on printer.
- Stock taking and ordering of office stationery
- Liaising with the Office Park landlord in terms of complaints or requests from the employer.
- Including but not limited to,in collaboration with Group Support Manager, Manage the group’s National training administration in regard to;
- Arrangement and distribution of, save the dates and invitations for training sessions and workshops for all departments;
- Management of RSVP’s and control of attendance lists;
- Printing, binding and collating of manuals, attendance registers, certificates and any related items where applicable;
- Distribution of communication and updates relevant to training and related matters;
- Attend to the set-up of training venues, set up of necessary tech and ensuring that all systems are working and ready;
- Ensure all training sessions are recorded accurately;
- Edit recordings as needed to maintain quality and clarity;
- Upload completed training session recordings to the HIVE platform in a timely manner
- Onboarding of new agents/users on various system, as well as assisting office that attempt this process internally;
- Ensure access to necessary system permission and adherence to the group’s protocol;
- Informational updates e.g: photos, FFC’s and contact numbers;
- Management of entire network’s email signatures including communication with Propdata to fulfil needed actions;
- Management of agent off-boardings ensuring access to all systems are closed and all necessary parties are informed and up to date;
- Attend to all the Employer’s general administrative tasks including:
- Typing, of forms, letters and documents as required by employer;
- Minutes of meetings;
- Agendas of meetings; Etc.
- Read and edit / correct formal letters, memorandums and / or newsletters drafted by any of the Employer’s Senior Managers when required.
- Assist with Termination Franchises when required;
- Offer assistance to the Employer in maintaining computer files and directories with regard to the Employer’s franchise network;
- Maintaining and updating of the following contact lists:
- Franchisee;
- Employer’s staff;
- Power Partner; and
- Panel Attorney
- Archive files of terminated Franchisees;
- Update and maintain the Employers template documentation in accordance with Employer’s CI Manual and strategies;
- Create, update and maintain template presentations in accordance with Employer’s Corporate Identity Manual and strategies;
- Compile and refinement of Power Point presentations, proposals and other presentations on an ad hoc basis, in accordance with
- Employer’s Corporate Identity Manual and strategies
- Assist with the coordination of HUB meetings and initiatives, including venue setup, refreshments, invitations, and marketing material.
- Help with typing and distributing meeting minutes.
- Support RSVP management and attendee administration for meetings and events.
- Assist with setting up, hosting, and recording online events and meetings.
- Perform own office administration and maintain a user-friendly filing system (manual and electronic) to ensure quick and easy reference to original documentation;
- Conform to all relevant standard operating procedures;
- Ensure data is backed up to the server at all times;
- Perform or assist with general duties of the Employer when and if required.
Reception
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About Stonebridge HR Solutions
Since our inception, Stonebridge HR Solutions has been totally focused on building a strategic, quality search practice.
Stonebridge HR Solutions strives to source first class talent, delivering only the highest quality service to our candidates and clients. We are in the business to transform both organisations and careers. Through the wide range of recruitment and talent acquisition services we offer, we can help realize the full potential of our candidates and clients. We treasure the relationships that we build with our clients and our candidates because they are the key to our success and it is reinforced by the five values that drive our business strategy.
Integrity:
We pride ourselves on building ethical relationships with colleagues, clients
and candidates based on honesty, transparency and mutual trust.
Respect:
We treat everyone with consideration and fairness and we are always willing to
listen.
Responsibility:
We take full responsibility to uphold our commitments to our clients and
candidates to the best of our ability.
Commitment:
We are committed to deliver excellent services. We work together as a team and
share our knowledge to continuously improve our services.
And we do it all with Passion
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