Administrator (P13): Internal Audit

Kimberley
Salary: Market Related
Job Type: Permanent
Sectors: Education
Reference: 115264

Apply before Dec 24 2024 | 12 Days left

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Vacancy Details

Employer: Sol Plaatje University

Purpose
The administrator's responsibility in this position is to proactively provide efficient and effective administrative and secretarial support to the Department.

Minimum Requirements

Grade 12.
Two (2) Years relevant experience.
Relevant formal qualifications will be added as an advantage.
University experience is an advantage.

Duties and Responsibility

Manage the Director: Internal Audit and Risk Management calendar and schedule all meetings accordingly.
Diaries the dates of Internal Audit and Risk Management monthly staff meetings.
Arrange staff meetings with employees and coordinate all logistical arrangements for the division.
Arrange trainings and workshops for both internal audit and risk management divisions.
Ensure all relevant documents that require approval are approved. and filed accordingly.
Arrange and set up audit meetings for opening and closing meetings.
Prepare and distribute minutes of opening and closing meetings and monthly meetings.
Prepare and distribute minutes of risk management meetings.
Compile other documents as instructed by management.
Ensure the procurement of all goods and services when needed is done in terms of prescribed SPU supply chain policies, process, and in a timely manner.
Report maintenance issues timeously as they occur.
Create requisitions and GRV on ITS and quarterly monitor actual expenditures and alert the Director where there is a concern.
Monitor the department budget and provide monthly progress.
Compile and maintain electronic audit files as instructed and close them timeously.
Prepare and distribute client feedback for audits and risk management engagements.
Assist with organizing and coordinating risk assessments as required.
Help with monitoring the data analytics reports as instructed by management.
Help with monitoring the risks and findings issue tracker.
Perform follow-up on outstanding requested documents.
Keep a record of all approved documents.
Responsible for travel arrangements for the internal audit and risk management division.

Enquiries can be made via email at spurecruit@spu.ac.za

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. This position may be subjected to assessments.

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

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About Sol Plaatje University

Shape your future with SPU

At Sol Plaatje University (SPU), we are more than just an educational institution; we are a beacon of innovation and forward-thinking in the heart of the Northern Cape. Named after the visionary South African intellectual, Sol Plaatje, we embody the values and ethos of our namesake, striving to be at the forefront of digital advancement. By choosing SPU, you are not just joining a dynamic team; you are becoming part of a family dedicated to making a significant impact in the world of higher education and beyond.

Our vision and mission: The heart of SPU

Our vision is clear: to be a university that critically engages in learning, research and development, enhancing democratic practices and social justice in society. We are on a mission to graduate citizens who are competent and capable of realising the aspirations of society, produce new knowledge that impacts the key challenges of our region and engage critically with communities of discourse and people to find pathways to equitable development.

Be part of our growing team

We seek professional, passionate and hardworking individuals eager to contribute to our growing university. At SPU, you will have the opportunity to initiate strategies and methods that not only develop the institution but also contribute to the prosperity of the Northern Cape and its surrounding communities. We are dedicated to guiding our employees on their career journeys, propelling them towards a future of success and growth, both within SPU and the wider community.

An employer of choice

As the region’s premier public Higher Education Institution, SPU is committed to providing quality education and professional development opportunities tailored to the unique needs and competencies of our community. We take pride in our dedication to learning, research and development, all while enhancing democratic practice and social justice in society.

Join us and shape the future

By joining SPU, you will not only contribute to our ambitious goals but also embark on a rewarding career path that aligns with the visionary ethos of Sol Plaatje himself. We invite you to be part of our journey towards becoming a leading institution uniquely positioned to address the challenges of our time and foster equitable development. Make the choice today and become part of a team that values innovation, excellence and community engagement.