ENVIRONMENT:

A renowned digital command hub based in Cape Town is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and organizational support to the Advisory Associate.  The ideal candidate will be a skilled multi-tasker with excellent communication and interpersonal skills.

DUTIES:

Calendar Management:

• Efficiently manage and prioritise the executive's schedule, including meetings, appointments, and deadlines.
• Coordinate and schedule meetings, both internal and external, ensuring timely invitations and reminders.
• Anticipate potential scheduling conflicts and proactively resolve them.

Travel Arrangements:

• Book and manage domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Obtain necessary visas and travel documents.
• Coordinate itineraries and ensure seamless travel experiences.

Correspondence:

• Draft, proofread, and edit correspondence, including emails, letters, and presentations.
• Respond to inquiries and requests on behalf of the executive as needed.
• Manage incoming and outgoing mail.

Administrative Tasks:

• Handle administrative tasks such as filing, photocopying, and scanning documents.
• Maintain an organised and efficient filing system.
• Manage expense reports and reimbursements.

Event Planning:

• Assist in planning and coordinating events, meetings, and conferences.
• Manage guest lists, RSVPs, and event logistics.

Confidential Matters:

• Handle sensitive and confidential information with discretion and professionalism.
• Maintain strict confidentiality at all times.

REQUIREMENTS:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

ATTRIBUTES:

• Proven experience as a Personal Assistant or similar role.
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritise tasks effectively.
• Strong attention to detail.
• Discretion and confidentiality.
• Flexibility to work irregular hours as needed.

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.

COMMENTS:

When applying for jobs, ensure that you have the minimum job requirements. Only SA Citizens will be considered for this role. If you are not in the mentioned location of any of the jobs, please note your relocation plans in all applications for jobs and correspondence. Apply here https://www.datafin.com/job/personal-assistant-6-months-contract-to-go-perm-onsite/

OR e-mail a Word copy of your CV to wendy@datafin.com and mention the reference number of the job.