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Administrator

Somerset West
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: SW005227/ML2

Apply before Jan 05 2025 | 17 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

A Well-established national company based in Somerset West has an opportunity for an Administrator with a minimum of 4-6 years experience in a similar role to join their team.

Requirements:

Matric
Tertiary qualification will be advantageous
4-6 years’ experience in a sales/quotation administration role
Fully bilingual (English and Afrikaans)
Computer literacy in MS Excel (Advance) and Sage Evolution will be advantageous
Highly organized, efficient and good at prioritizing/time management
Valid Driver’s license and own transportation
Ability to work under pressure
Good communication skills

Duties will include, but not limited to:

Generate quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
Create quotations on Sage Evolution
Calculate and generate installation and transport costs using Excel.
Request quotations from external courier/transport companies when needed.
Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues.
Obtain authorization to generate variance quotations.
Maintain hard copy quotation packs for specific customers.
Keep the quotation tracking system updated
Save all received capex orders and associated quotations in digital files.
Print capex orders and add them to hard copy packs if hard copy quotations exist.
Verify capex orders against submitted quotations and report any discrepancies.
Convert quotations to orders using Sage Evolution.
Update and maintain the Excel stock planning sheet.
Keep relevant Excel Sheet updated
Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
Identify and report any discrepancies, investigating the reasons behind them.
Liaise with the Finance department regarding part loads that may cause differences
Assist with all incoming shipping documentation.
Regularly compile necessary Excel spreadsheets for Directors and the Managing Director upon request.
Reconcile and report any stationery and grocery needs to HR.
Perform shopping runs for office necessities, company owners' requirements, and PostNet, if needed.
Handle ongoing filing and archiving tasks.
Occasionally assist with catering preparation for VIPs.
Perform other ad hoc duties as required.

Only candidates currently residing in the Helderberg Area will be considered for this position

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.