Purpose:                               The purpose of this job is to ensure the smooth running of the department, through accurately and regularly updating staff excel Payroll spread sheet and payroll system, updating the payroll system with all deductions and year-end procedure.  This should result in the correct salary payment to the staff member every month, in addition providing an excellent service to staff.

KEY RESPONSIBILITIES:

• Request claim number from labour department (WCA) when an employee is injured, first follow up on progress report. When the final report is received, a resumption report needs to be compiled, should any money have been paid out to staff members, this need to be claimed and update spread sheet (done on line)
• Update Staff Excel Spreadsheet with employees change forms, new employee form, new provident fund and medical aid deductions
• Update Pastel Payroll with all deductions, provident fund, medical aid, court orders, PAYE and UIF and new employees
• Compare staff excel spreadsheet with pastel payroll employee list and basic salary
• Finalise PAYE,ETI,SDL and UIF payments and Sanlam payments
• Email UIF Submission file to labour department
• Update ETI spread sheets
• Submit a report on Time and Attendance Clerk
• Ensure all deadlines are met by TAC
• Monitor work performance and time allocated to work
• Communicate with TAC regularly
• Hand in the SWOT report
• Print Pastel Payroll balances and recon all deductions
• Finalise Provident fund payment and e-mail confirmation to Marina.
• Finalise Medical aid payments/court order payments
• Prepare staff C.T.C reports from staff excel spreadsheet when required by management
• Attend to queries and complaints regarding payroll
• Load Provident fund new members form onto the Sanlam website.
• Finalise staff account of staff members that are leaving
• Prepare a deduction acceptance letter, if final account deductions amount to more than 25% of the staff members salary and the payment should be done in cash
• Arrange with Office Manager to collect uniforms where applicable
• Prepare a letter of service with the assistance of the Managing Director and confirm the method of payment.
• Follow the termination procedure and remove staff members name from Staff Excel Spreadsheet
• Perform a full payroll recon month end and print all reports on monthly staff
• Close employee file and archive it
• Process notices of withdrawal as part of the Provident fund done online at termination of employment
• Issue Provident fund benefit statements to employee as part of the year – end procedure/Issue IRP 5.
• Import hours/paid leave and sick leave from eco-time.
• Ensure housekeeping of work area
• Perform any work-related tasks as delegated by Superior

REQUIREMENTS:

• Matric or equivalent
• Human Resources Diploma (preferred)
• Brights Induction (Service excellence) 
• Pastel Payroll training
• 3 years minimum experience in a similar role
• Willingness to learn
• Accuracy and numeracy skills
• Planning, time management and organising skills
• Ability to handle pressure
• Ability to communicate effectively (verbal &
• written)
• Ability to follow procedure
• Ability to solve problems and meet deadlines
• Microsoft office (Internet, E-mails, Word & Excel)

Kindly note that if you are not contacted within 2 weeks after the closing date, please consider your application unsuccessful.

We are committed to having staff that reflect the diversity of our nation we will conduct our recruitment and appointments in line with the Company’s equity targets and we are committed to improving our positions. The Company reserves the right to make changes to these terms and conditions at any time and for any reason.