Introduction

Grain Field Chickens, a subsidiary of VKB Agriculture (PTY)Ltd, is a dynamic role player in the integrated broiler industry with an abattoir in Reitz in the North Eastern Free State. We offer you the opportunity to establish yourself within a professional, corporate environment in the countryside.

Job Description

Responsible for providing administrative support to the SHEQ Department by supporting all Internal Training-related admin processes such as ensuring the timeous execution of admin functions such as capturing, data quality maintenance and accurate systems updates.

Minimum Requirements

• Grade 12 or NQF Level 4 equivalent.
• Diploma in Office Administration/ Business Administration.
• 3 Years’ experience in similar role.
• Some Food Safety Management Systems experience will be an advantage.
• Some experience within the Poultry Abattoir environment will be an advantage.
• Must be fully computer literate with experience in Microsoft 365 tools (Excel, PPT) on Advanced level, as well as collaboration tools (SharePoint, OneDrive, Teams).
• Good typing/ keyboard skills and proficiency in using MS Package.
• Will be required to work overtime where necessary, including on weekends.

Duties and Responsibilities

• Monitoring training and resource requests and work with Internal Trainers to allocate and prioritize them.
• Liaising with delegates for internal and external courses to ensure they attend and/or where necessary re-schedule/ move training dates.
• Typing, amending, photocopying, laminating and binding training materials needed for courses.
• Index and file videos, books and third part training materials building a training library of resources.
• Liaise with third party training providers to book courses.
• Collate and report statistics on training activity i.e., training requested, training delivered and scheduled training.
• Prepare training rooms in advance of all training courses, ensuring the are tidy and well-presented and that they have the correct furniture and equipment (flipcharts, paper, pens, PC’s).
• Populate and maintain company training/skills records.
• Update and Maintain the Training and Evaluation Database.
• File training programs/ group attendance registers after uploading on the Database.
• Give feedback to the Training Officer regarding outstanding refreshers and evaluations.
• Assist with arranging for re-training where necessary, to improve performance.
• Ensure all relevant information and documentation related to evaluations and refreshers conducted in the Plant are received and captured on the internal database.
• Assist Internal Trainers with the printing of evaluation and refreshers documentation.
• Ensure all training manuals, attendance registers, as well as all relevant training documentation are printed / bound prior to training.
• Liaise with the Procurement Dept regarding the replenishment of training material/ stock.
• Maintain and manage all stock levels related to stationery and refreshments.
• Maintain Stationary cabinet and report on stock levels on a monthly basis.
• Capture all related information on the company system as required by policy.
• Understand all company systems available for use as part of the internal Training Dept.
• Responsible for effective utilization, accurate capturing, and thorough record keeping on all systems relevant to perform daily tasks within department.
• Any other duties as may be required by management.

Skills Required

• Able to converse clearly and concisely over the phone, and face-to-face.
• Must be comfortable working in a fast-paced manufacturing environment.
• Strong communication and presentation abilities.
• Critical thinking and problem-solving skills.
• Troubleshooting expertise and attention to detail.
• Analytical thinking and decision-making abilities.
• Accuracy and attention to detail.
• Good reporting skills.
• Good planning and organizing skills.
• Ability to maintain long-term relationships.
• Team player.
• Be self-motivated, enthusiastic, and trustworthy.

The company can expire jobs at any time at their own discretion. Should you do not hear from us within one month of the closing date, please regard your application as unsuccessful. Correspondence will only be limited to short listed candidates.