Project & Admin Coordinator

Apply before Jan 31 2025 | 61 Days left

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Vacancy Details

Screen phone calls, emails, and correspondence, responding on behalf of the executive
Draft and review communication for the executive, ensuring clarity and professionalism.
Prioritising of emails and tasks
Taking of minutes
Internal and external communication
Discreetly handle confidential information
Assist Project manager in completion of projects
Manage the executive's calendar, scheduling meetings, and prioritising appointments.
Coordinate travel arrangements as needed
Assist with the preparation of reports, presentations, and correspondence.
Anticipate the needs of executives and proactively address them.
Administrative functions for the operations team.
Project Assistance
Assist in project management, including tracking deadlines, deliverables, and resources.
Conduct research as needed for executive decisions or projects.
Financial & Budgeting Support
Manage expense reports and assist in budget tracking for the executive.
Process invoices and track financial documentation related to the executive’s office.

Relevant Qualification and experience
Exceptional organizational and time-management skills.
Strong communication skills, both written and verbal.
Ability to manage multiple tasks with a high level of attention to detail.
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
Ability to prioritize and adapt in a fast-paced environment.
High level of confidentiality and discretion.
Proactive and solution-oriented approach to challenges.