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Administrative Coordinator

Cape Winelands
Salary: Market Related
Job Type: Permanent
Sectors: Admin Logistics
Reference: SW005213/JM

Apply before Jan 09 2025 | 24 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client, a well established concern withing the agricultural sector is seeking to employ an Administrative Coordinator with a Diploma or Degree in Logistics, Supply Chain Management, Administration or Accounting.Min 3 years experience in imports, exports or logistics within the agricultural field preferred.

Duties will include:

Send the purchase contract information and relevant documents to the import customs agent for the import process.
Manage and organize the input files, and ensure that all necessary documentation is accurate and up to date.
Work closely with the import customs agent to follow up on the status of shipments and resolve any issues that arise during shipping and clearance.
Process accounts receivable invoices, if necessary, and ensure that all customer-related billing is accurate, timely, and in accordance with company policies.
Follow up on outstanding accounts and assist in resolving any disputes or discrepancies related to invoicing.
Inventory control
Overview and management of inventory.
Coordinate with the warehouse team to ensure inventory levels are accurate and any discrepancies are resolved in a timely manner.
Maintain up-to-date records of inventory movement, including goods received, returned and inventory adjustments.
Monitor inventory levels to ensure there is no oversupply or depletion of inventory, and alert management when a replenishment is required.
Work with the logistics team to ensure the smooth receipt, storage and dispatch of products ensure.
Ensure that all imports comply with South African customs regulations and other legal requirements.
Reporting on import activities, payment schedules, foreign exchange transactions (FEC), inventory levels, and financial records.
Assist with audits or internal reviews related to import, inventory control, billing and financial processes
Ad Hoc Administrative Support
Provide general administrative support as needed
Assist in the preparation of reports and presentations for senior management or external stakeholders
Perform other administrative tasks as required to support the sales and logistics team.
Maintain strong working relationships with suppliers, import customs agents, banks, logistics service providers and other stakeholders involved in the import process.
Resolve any problems or discrepancies related to imports, payments, invoicing, inventory control or documentation quickly.

Requirements:

A diploma or degree in Logistics, Supply Chain Management, Business Administration, Accounting or a related field.
At least 3-5 years of experience in import administration, logistics or supply chain management, would be beneficial in the agriculture or animal food sector.
Experience in managing foreign currency payments (FEC) and the procedures related to currency exchange (FEC) for international transactions would be beneficial.
Experience in processing payables and receivables invoices, with a strong understanding of basic accounting principles.
Knowledge of the South African import and customs clearance process

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.