Payroll Specialist (AA)

Area: Montaque Gardens, Cape Town

Package: negotiable up to R52000 p/m plus medical aid, provident fund

Purpose of the position: To prepare, administer and manage the monthly payroll; to reconcile and prepare all reports and payments related to the payroll; to maintain all payroll and personnel records and to maintain a human resources information system

Key Responsibilities:

Monthly Payroll Administration:

·         Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved.

·         Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless approved otherwise.

·         Prepare final pack with schedules and EFT’s and submit to CFO for authorisations by no later than the 20^th of every month unless approved otherwise.

·         Upload data to Management System within time limits in order to meet pay date requirements.

·         Prepare monthly reconciliation of all payroll accounts to General Ledger.

·         Attend to all payroll queries from employees timeously.

·         Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.

·         Ensure IRP5’s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.

Third Party Payments:

·         Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid.

·         Run the reports ensuring that the relevant data is accurate.

·         Maintain accurate filing system of all third-party accounts after every month end.

Monthly, Quarterly & Annual Reporting:

·         Prepare monthly HR report as required by HR Director by no later than the 3rd of every month.

·         Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed.

·         Prepare Financial Year end reports as per audit requirements.

·         Submit Quarterly Employment Statistics report to the DOL once a quarter.

Leave Administration:

·         Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt.

·         Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.

·         Inform managers in writing of excessive leave.

Employee Records & Files:

·         Prepare EXCO files and file all documents pertaining to employment as per checklist.

·         Maintain general payroll and related filing system.

Annual Increases/Bonuses:

·         Prepare confidential salary data spreadsheets.

·         Receive and input data onto system accurately and timeously.

·         Generate and distribute increase letters using mail merge. Ensure correct data reflected on letters.