Administration Coordinator

Western Cape
Salary: Market Related
Job Type: Permanent
Sectors: Admin Logistics
Reference: SW005193/JM

Apply before Jan 09 2025 | 15 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client, an importer and exporter of frozen and fresh produce is seeking to employ an Administration Coordinator to join their team. This position will be suitable for a recent graduate with a valid license and own transport.

Duties will include:

Daily bookings of trucks to be loaded at the various loading points
Communicating and coordinating with drivers on loading dates, locations, commodities (own drivers and outsourced transport brokers)
Managing balance volumes on contracts ensuring that trucks are allocated to the various loading points within the tonnages left on the contracts
Capturing loading data per contract to ensure traceability of truck and tonnage per contract
Invoicing of all loads
Coordinating border clearance of all invoices prior to arrival at the border and managing the different tests/inspections that is required per commodity
Capturing all costs related to invoicing and keeping a running sheet to show sales vs costs
Applying for all inspections to be done at loading silos prior to loading and arranging loading slots prior to loading
Capturing payments to suppliers per purchase order and ensuring all final tax invoices are received from suppliers matching payments made
Send weekly sales to bookkeeper to keep statements up to date
Liaise with cross-border customers on order requirements and obtain quotes from SA suppliers and do pro forma invoice to customer for acceptance; coordinate the order commencement with SA suppliers
Weekly and monthly reporting of all grain loads (SAGIS)
Keep track of ad hoc expenses and make sure it is recouped on outgoing invoices
Ensure all necessary permits are kept up to date in terms of expiry date and remaining tonnage on the permit
Truck and trailer registrations on silo’s internal website to ensure valid registrations and license discs are loaded on the silo system
Obtaining information with regards to new products on inquiry for export and getting the relevant information with regards to duty %, required inspections etc
Keeping on top of when next repeat orders are required to ensure constant supply of product to customer
Courier sending and collection of necessary documents, samples etc as and when needed

Requirements:

Tertiary qualification (Business, Administration, Logistics, Accounting)
Fully bilingual
Valid license and own transport

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.