Planning & Procurement Manager

Stellenbosch
Salary: Market Related
Job Type: Permanent
Sectors: Manufacturing Finance
Reference: PC001781/LS

Apply before Jan 31 2025 | 37 Days left

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Vacancy Details

Employer: Status Staffing

Our client in Stellenbosch is seeking a skilled and detail-oriented Planning & Procurement Manager to join their team. The ideal candidate will have a Matric / Grade 12 certificate, along with a relevant tertiary qualification in Procurement within an FMCG environment. With at least 5 years of experience in a similar role, the successful applicant will be proficient in Microsoft Office, Advanced Excel, and SAGE, and possess a solid understanding of Supply Chain processes. Strong communication skills in both verbal and written English are essential, as well as the ability to work meticulously with high attention to detail, and demonstrate patience, tact, and approachability in a collaborative team environment.

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE :           Permanent
SECTOR :           Finance
BASIC SALARY :           Market related
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

Matric / Grade 12, as well as a relevant tertiary qualification in Procurement in a FMCG environment
Proficient in Microsoft Office, Advanced Excel & SAGE
Minimum of 5 years’ experience in similar role and environment
Fluent verbal and written English communication skills
Good understanding of Supply Chain processes
Ability to work accurately, meticulously with high attention to detail
Ability to be patient, tactful, diplomatic and approachable

DUTIES:

Purchasing/Supply Management:

Manages the purchasing processes by integrating and optimizing all the steps required to ensure bottling production raw material requirements are met
Maintains Supplier relationships and ensures professional customer service
Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements
Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained
Ensures internal departments are updated timeously on any changes in purchasing order progress / delivery
Maintains an accurate, up to date Price List Database and filing system
Ensures timely annual update of Standard Costs in SAGE
Oversees the procurement function, ensuring the smooth flow of raw materials for production utilization at HOOW and other specific clients are managed effectively and procured at the best price
Ensures annual supplier price negotiations and rebate calculations are carried out timeously
Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored
Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines
Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out
Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences
Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates

Production Scheduling:

Manages the process of receiving OWS and 3rd Party Bottling orders/instructions from clients ensuring all documentation requirements are in place
Ensures a OWS and 3rd Party production plan is in place, according to orders received, maximizing production efficiencies and ensuring production can meet delivery requirements
Monitors production line schedules to ensure 3rd Party Bottling is on track to meet production plan
Liaises with Production Manager - Bottling and production team to ensure bottling progress of work at HOOW and 3rd Party Bottlers are in line with the 3rd Party Production Plan / or any changes/rescheduling that needs to be made.
Ensure accuracy of 3rd Party Bottling orders being processed in terms of quantity, specification and time.

People Management:

Ensure effective communication between all personnel parties, supervising work of employees, including providing guidance in handling difficult problems and in resolving escalated complaints or disputes
Manages staff performance and identifies training needs

Analysis & Reporting:

Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints
Takes minutes at production meetings and keeps records thereof
Prepares and distributes action logs timeously
Provides production team with regular feedback of order status
Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences
Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier
Investigates and monitors in-house inventory movements on SAGE system
Assists in stock taking reconciliations on a monthly basis according to stock taking procedures
Compiles and maintains a Stock Loss Analysis Report
Timely update of SLA and KPI reports
Provides reports to Management if and when required
Timely update and submission of Time & Attendance report

Quality Management Systems and Health, Safety & Housekeeping:

Adheres to QMS standards and procedures
Follows QMS protocol as described by QMS procedures.
Adheres to the set GMP protocol and participates in various quality seminars if required
Ensure housekeeping is kept in order and meets required standards and that all areas of responsibility are clean and neat
Ensures compliance with company and statutory policies and procedures

HOURS:

Monday to Friday: 08:00 – 17:00

Should you meet all the requirements, apply on our website at www.statusstaffing.com today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.

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About Status Staffing

Welcome to STATUS STAFFING SOLUTIONS, a leading Western Cape based broad spectrum boutique staffing solutions provider.

Within our recruitment division we pride ourselves in our ability to match the right person to the right career through a comprehensive range of in-house screening and assessments. We go the extra mile by offering an outsourced HR and IR service, thereby assisting our clients to comply with local Labour laws. In addition, our Labour Relations division also offer a comprehensive Payroll service, enabling our clients to focus on their core business.

Our large candidate database and quality customer service ethos is what differentiates us from our competitors, enabling is to be considered a strategic partner to our valued candidates and clients.