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Executive Assistant (Confidential and Dynamic Role)

Cape Town
Salary: Up to R66 666.67 Per Month
Job Type: Permanent
Sectors: Admin
Reference: CPT000053/LDL

Apply before Dec 06 2024 | 18 Days left

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Vacancy Details

Employer: West Coast Personnel

Job Description:Are you an experienced professional with a passion for providing high-level executive support? A leading organization is seeking a skilled Executive Assistant to work closely with the CEO, offering administrative, secretarial, and operational support with the utmost confidentiality and professionalism.Location: Ottery, Cape Town

Key Responsibilities:

Administrative Support
- Manage the purchasing authorization process, travel arrangements (local and international), and Forex for international travel.
- Handle ad hoc personal bookings for the CEO.
- Contribute to the development and implementation of organizational administrative policies and standards.
Secretarial Duties
- Communicate CEO directives to executives, managers, and other stakeholders.
- Screen calls, visitors, mail, and emails while maintaining organized records, calendars, and diaries.
- Coordinate meetings, prepare presentations, take minutes, and manage the CEO’s expense claims.
Insurance Management
- Oversee the company’s vehicle insurance portfolio, handle claims, and arrange marine/transit cover when necessary.
Imports and Forex Management
- Ensure accurate processing of import documentation and manage Forex payments.
- Work with finance to forecast cash flow for large purchases and book FECs accordingly.
Event Planning
- Organize and manage internal and external events, including company Indabas.
Self-Development
- Assess personal strengths and weaknesses, and pursue actions for professional growth.

Requirements:

Education: Diploma in Legal Secretarial or Paralegal Studies.
Experience: Minimum of 5 years in a related role.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite, office practices, and import processing.

Key Competencies:

Strong organizational and administrative skills.
Excellent communication skills in English and Afrikaans.
High emotional intelligence, problem-solving ability, and attention to detail.
Business acumen and creativity.

Additional Responsibilities:

Oversee company credit card usage.
Maintain transparent and responsive communication across all levels of the organization.

Why Join Us?

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About West Coast Personnel

Staff recruitment specialists at all levels: Permanent Placements, Temps, Contract Personnel and CV Services.

What services do we offer? Successful recruitment and selection processes Personality profiling Professional CV preparation for Jobseekers Verification of qualifications, employment history and all relevant details. Reference checks according to competencies. Suitability for position. West Coast Personnel Permanent Placements Having an impressive database of approved candidates, we search the marketplace to find you the best candidate. Our personalized service means that we actually sit down to find out what precisely you need, and through proven processes, ensure that the right person is chosen for the job. Filling your gaps! West Coast Personnel Temps Our Temps are the perfect staffing solution. Clients hire professional skills per hour and have access to flexible, no-fuss employees at competitive rates; we take care of the complete payroll administration and offer negotiable Temp to Perm Placement fees.